Page 1 P3PC-2432-02ENZ0 Operator's Guide...
Page 2: Introduction
Introduction Thank you for purchasing our Color Image Scanner, ScanSnap S1500/S1500M (hereinafter referred to as "the ScanSnap"). This Operator's Guide describes how to handle and operate the ScanSnap. Before using the ScanSnap, be sure to read this manual, "Safety Precautions" and "Getting Started"...
Page 3 Introduction Disclaimer • Reproducibility of the scanned image data Confirm that the image data scanned with the ScanSnap meets your requirements (e.g. image reproducibility in size accuracy, information amount, fidelity, content and color). • Disposing of the original document Check the image data using the application where you transferred the image data to make sure that there are no missing parts before disposing of the original document scanned with the ScanSnap.
Page 4 Introduction Manual Description Reference Method Read this manual when using ABBYY FineReader for this product for the first time, Select [User's Guide] from the [Start] menu, select [All Programs] → [ABBYY ScanSnap User's Guide or when details about the (*1) product features, windows, FineReader for ScanSnap(TM) 4.1]→...
Page 5: About This Manual
Introduction ■ About This Manual Structure of This Manual This manual consists of the following: ScanSnap Overview This chapter describes the features, the names of parts and their functions, the system requirements, and basic operation of the ScanSnap. Installing the Software This chapter gives an overview and describes the installation procedure of the software supplied with the ScanSnap.
Page 6: Symbols Used In This Manual
Introduction Symbols Used In This Manual The following indications are used in this manual to obviate any chance of accident or damage to you and people near you, and your property. Warning indications consist of the indicating warning level and warning statements. The following table shows signs indicating warning levels and their meanings.
Page 7: Screen Examples In This Manual
Introduction Screen Examples in This Manual • Windows screen The screen examples in this manual are created according to Microsoft Corporation’s Guideline. The screenshots used in this manual are of Windows Vista. Depending on the operating systems you are using, the screen examples and operations may differ from the actual ones.
Page 8: Abbreviations Used In This Manual
Introduction Abbreviations Used in This Manual The following abbreviated terms used in this manual are described. ® ® Windows 7 : Microsoft Windows 7 Starter operating system, English Version ® ® Microsoft Windows 7 Home Premium operating system, English Version ®...
Page 9 Introduction .NET Framework : Microsoft ® .NET Framework Microsoft Entourage : Microsoft ® ® Entourage Mac OS : Mac OS X v10.6 Mac OS X v10.5 Mac OS X v10.4 Adobe Reader : Adobe ® ® Reader Adobe Acrobat : Adobe ®...
Page 10: Table Of Contents
Contents Introduction ................... 2 About This Manual ................5 ScanSnap Overview..............15 Features of the ScanSnap ..............16 Names and Functions of Components ..........19 Front View....................19 Rear View ....................20 System Requirements ................ 21 Windows ....................21 Mac OS ....................24 Turning the ScanSnap On/Off ............
Page 11 Contents Using the ScanSnap (for Windows Users) ....... 53 ScanSnap Manager Icon and Operations ......... 54 Right-Click Menu..................55 Left-Click Menu ..................56 How to Perform a Scan ..............57 Preparation ....................57 Using the Quick Menu................59 Without Using the Quick Menu ..............64 Finishing ScanSnap Operation ..............
Page 12 Contents Creating Searchable PDF Files ............. 181 Automatically Setting Keywords to PDF Files........184 Setting Document Open Passwords for PDF Files ........ 189 Using the ScanSnap (for Mac OS Users) ........ 193 ScanSnap Manager Icon and Operations ........194 ScanSnap Manager Menu ..............195 [Profile] Menu..................
Page 13 Contents Creating Searchable PDF Files ............. 298 Automatically Setting Keywords to PDF Files........301 Troubleshooting................ 306 Clearing Document Jams ..............307 Troubleshooting for Multifeed ............309 When a Multifeed Is Detected..............311 Troubleshooting Checklist .............. 317 Daily Care ................330 Cleaning Materials ................
Page 14 Contents Installation Specifications ............... 368 About Maintenance ..............369 Index................... 370...
Page 15: Scansnap Overview
ScanSnap Overview This chapter describes the features, the names of parts and their functions, the system requirements, and basic operations of the ScanSnap. Features of the ScanSnap..........16 Names and Functions of Components .
Page 16: Features Of The Scansnap
Features of the ScanSnap Features of the ScanSnap The ScanSnap is a scanner that is capable of double-sided scanning in both monochrome and color. The ScanSnap contains the following features: • You can turn documents into data by just pressing the [Scan] button! You can turn documents cluttering up your desk into PDF or JPEG files so that you can view, edit, manage, and archive them on your computer in a convenient manner.
Page 17 Features of the ScanSnap • The Quick Menu lets even beginners to operate the ScanSnap with auto- matic ease! The Quick Menu is simple enough for first-time use by complete beginners. When the [Scan] button is pressed to scan a document, the Quick Menu is displayed so that you can just select the action you want to perform on the Quick Menu.
Page 18 Features of the ScanSnap • You can file business cards with ease! With the provided business card application, business cards can be easily converted into data using the text recognition function. With CardMinder, you can recognize characters on a business card, and create a data- base to facilitate card data management and searches.
Page 19: Names And Functions Of Components
Names and Functions of Components Names and Functions of Components This section describes the names of parts and their functions. ■ Front View ADF paper chute (cover) Open the cover to use the ScanSnap. ⇒ Opening the cover turns on the ScanSnap. ADF top section (*ADF: Automatic Document Feeder) Open the cover to clear document jams,...
Page 20: Rear View
Names and Functions of Components ■ Rear View Ventilation ports These openings ventilate the interior of the ScanSnap. Power connector Security cable slot Insert a commercially available security cable into this slot (anti-theft). Tape seal After installing the software, remove this tape seal.
Page 21: System Requirements
System Requirements System Requirements The system requirements for the ScanSnap are as follows: ■ Windows • Operating system − Windows 7 − Windows Vista − Windows XP − Windows 2000 Windows Windows Windows Supplied software Windows 7 2000 Vista (*1) (*2) ScanSnap Manager ScanSnap Organizer...
Page 22 System Requirements • Display resolution 800 × 600 or higher is required. When the font size is large, some screens may not be displayed properly. In that case, use a smaller font size. • Hard disk space − ScanSnap Manager: 480 MB −...
Page 23 System Requirements The following shows the image data size criteria when scanning a one-sheet color doc- ument in simplex mode. File format Compression rate Paper size A4 (general catalog) Image data size criteria (KB) Color mode Auto Normal Better Best Excellent Color 438.4...
Page 24: Mac Os
System Requirements ■ Mac OS • Operating system − Mac OS X v10.6 − Mac OS X v10.5 − Mac OS X v10.4 Mac OS X v10.6 Mac OS X v10.5 Mac OS X v10.4 Supplied software (*1) (*1) (*1) ScanSnap Manager Cardiris OK (*2)
Page 25 System Requirements • It is recommended to apply the latest updates to the Mac OS. • The ScanSnap may not function if it is connected to the USB port on the keyboard or the monitor. • Use a powered hub equipped with an AC adapter if you are using a commercially available USB hub.
Page 26: Turning The Scansnap On/Off
Turning the ScanSnap On/Off Turning the ScanSnap On/Off This section describes how to turn the ScanSnap on/off. The ScanSnap is turned on/off in conjunction with the computer. Ordinarily, you do not need to manually turn the ScanSnap on/off if it is connected to a computer. •...
Page 27: Paper Sizes Of Documents To Be Scanned
Paper Sizes of Documents to Be Scanned Paper Sizes of Documents to Be Scanned Paper sizes of documents to be scanned are as follows: Without Using the Carrier Sheet Standard office paper, post cards, business cards Paper type Weight 52 to 127 g/m (14 to 21 lb) Width: 50.8 to 216 [mm] (2 to 8.5 [in]) Length: 50.8 to 360 [mm] (2 to 14.17 [in])
Page 28 Paper Sizes of Documents to Be Scanned With the Carrier Sheet Standard office paper, post cards, business cards, photograph, clipping Paper type Up to 127 g/m (Up to 34 lb) Weight Up to 63.5 g/m (Up to 17 lb) (*) Carrier Sheet Size (216 ×...
Page 29: Loading Documents
Loading Documents Loading Documents Load documents onto the ScanSnap as follows: Check the number of sheets in the document stack. The maximum number of sheets that can be loaded on the ScanSnap is as follows: For A4-size paper or smaller: A document stack of 5 mm or less (50 sheets at 80 g/m or at 20 lb) If you try to scan more sheets that can be loaded, the following problems may occur.
Page 30 Loading Documents Open the ADF paper chute (cover) of the ScanSnap. ADF paper chute (cover) Pull the stacker on the ADF top section towards you. Stacker Pull out the extension of the ADF paper chute (cover), and open the stacker. Extension Stacker...
Page 31 Loading Documents Load the document onto the ADF paper chute (cover). Load the document face-down (so that you are looking at the back of the last page) and top-first onto the ADF paper chute (cover). Do not load the document beyond the refer- ence marks on the side guide.
Page 32 Loading Documents Adjust the side guides to the document width. Move the side guides so that there is no gap between the document edge and side guide on both sides. Doing so reduces skewing of the document during scanning. Paper...
Page 33: Basic Flow Of Operations
Basic Flow of Operations Basic Flow of Operations This section describes the flow of operations for scanning documents. You can scan documents in two different ways. Use either way according to your preference. • Using the Quick Menu After the scanning of a document is complete, select an action to be performed from the Quick Menu.
Page 34 Basic Flow of Operations Without using the Quick Menu Using the Quick Menu Select a profile Press the [Scan] button to scan the document Select an action to be performed from the Quick Menu The selected action is performed. If interacting with an application, the application dialog box/window appears.
Page 35: Installing The Software
Installing the Software This chapter describes the outline of the software supplied with the ScanSnap, the installation procedure of Adobe Acrobat, Scan to Microsoft SharePoint and trial programs, and the instal- lation procedure of ScanSnap Manager for S1500 used on Mac OS and S1500M used on Windows.
Page 36: For S1500
For S1500 For S1500 This section describes the case for S1500. ■ Supplied Software The following describes the overview and functions of each software application. Using these software applications, you can edit, manage, and organize the image data scanned. • ScanSnap Manager This software is required to scan documents with the ScanSnap.
Page 37: Installing Adobe Acrobat
For S1500 ■ Installing Adobe Acrobat Follow the procedure to install Adobe Acrobat from the Setup DVD-ROM supplied with the ScanSnap. You can use Adobe Acrobat on the following operating systems: • Windows Vista • Windows XP (Service Pack 2 or later must be applied) Additional requirements are as follows: •...
Page 38 For S1500 ® ® Click the [Install Adobe Acrobat 9] button. ⇒ The [Adobe Acrobat 9 Standard - English, Français, Deutsch - Setup] window appears. Click the [Next] button. Follow the instructions on the screen to install. • For more details about installing Adobe Acrobat, click [Read Me.html] on the [Adobe Acrobat 9 Standard] dialog box in Step to read its procedure.
Page 39: Installing Scan To Microsoft Sharepoint
For S1500 ■ Installing Scan to Microsoft SharePoint Follow the procedure below to install Scan to Microsoft SharePoint. Refer to "Readme" of Scan to Microsoft SharePoint for more details about system require- ments. You can display the "Readme" by clicking the [Readme] button on the [Scan to Microsoft SharePoint] dialog box.
Page 40 For S1500 Click the [Install] button. ⇒ Installation starts. Follow the instructions on the screen to complete the installation. • Refer to "Readme" of Scan to Microsoft SharePoint for more details about the installa- tion. You can display the "Readme" by clicking the [Readme] button on the [Scan to Microsoft SharePoint] dialog box.
Page 41: Installing Scansnap Manager On Mac Os
For S1500 ■ Installing ScanSnap Manager on Mac OS Follow the procedure to install ScanSnap Manager from the Setup DVD-ROM supplied with the ScanSnap. For details about system requirements, refer to "System Requirements" (page 21). • After installing ScanSnap Manager, connect the ScanSnap to the computer. If you connect the ScanSnap to your computer before installing ScanSnap Manager, ScanSnap Manager may not running properly.
Page 42 For S1500 Click the [Continue] button. ⇒ The [Welcome to the ScanSnap Installer] window appears. Click the [Continue] button. ⇒ The [Important Information] window appears. Read the "Important Information", then click the [Continue] button. ⇒ The [Software License Agreement] window appears. Read the "Software License Agreement", then click the [Continue] but- ton.
Page 43 For S1500 To accept the agreement, click the [Agree] button. ⇒ The [Standard Install on "(volume_name)"] window appears. Click the [Install] button. ⇒ The installation is started. The [Startup item registration] window appears. Click the [OK] button. ⇒ When the installation is complete, the [Installation completed successfully] window appears.
Page 44 For S1500 Click the [Close] button. Remove the Setup DVD-ROM from the DVD-ROM drive.
Page 45: Installing Trial Version Software
For S1500 ■ Installing Trial Version Software The following describes how to install trial version software. For details about the required operating environment, refer to the trial version software "Readme". The "Readme" can be displayed by clicking the [Readme] button on the trial version program setup dialog box.
Page 46 For S1500 Click the [Install Products] button. ⇒ The installation starts. Follow the instructions on the screen to complete the installation. • For more details about installation, refer to the trial version software "Readme". The "Readme" can be displayed by clicking the [Readme] button on the trial version pro- gram setup dialog box.
Page 47: For S1500M
For S1500M For S1500M This section describes the case for S1500M. ■ Supplied Software The following describes the overview and functions of each software application. Using these software applications, you can edit, manage, and organize the image data. • ScanSnap Manager This software is required to scan documents with the ScanSnap.
Page 48: Installing Adobe Acrobat
For S1500M ■ Installing Adobe Acrobat Follow the procedure to install Adobe Acrobat from the Setup DVD-ROM supplied with the ScanSnap. You can use Adobe Acrobat on the following operating systems: • Mac OS X v10.5 • Mac OS X v10.4.3 or later Additional requirements are as follows: •...
Page 49 For S1500M When the copying is complete, follow the procedure to install Adobe Acrobat. 1. Double-click the [Applications] icon. 2. Double-click [Adobe Acrobat 8 Professional] in the [Applications] folder. 3. Double-click the [Adobe Acrobat Professional] icon and follow the instructions on the screen to install.
Page 50: Installing Scansnap Manager On Windows
For S1500M ■ Installing ScanSnap Manager on Windows Follow the procedure to install ScanSnap Manager from the Setup DVD-ROM supplied with the ScanSnap. For details about system requirements, refer to "System Requirements" (page 21). • After installing ScanSnap Manager, connect the ScanSnap to the computer. If you connect the ScanSnap to your computer before installing ScanSnap Manager, ScanSnap Manager may not running properly.
Page 51 For S1500M Check the contents of the message regarding anti-virus software, and click the [OK] button. ⇒ The [Select Features] dialog box appears. Click the [Next] button. ⇒ The [Choose Destination Location] dialog box appears. Check the destination folder and click the [Next] button. ⇒...
Page 52 For S1500M Click the [Finish] button. ⇒ The [ScanSnap Setup] dialog box appears. Remove the Setup DVD-ROM from the DVD-ROM drive.
Page 53: Using The Scansnap (For Windows Users)
Using the ScanSnap (for Windows Users) This chapter describes how to perform a scan with the ScanSnap, change or save scanning settings, and other various functions of the ScanSnap. ScanSnap Manager Icon and Operations ........54 How to Perform a Scan .
Page 54: Scansnap Manager Icon And Operations
ScanSnap Manager Icon and Operations (for Windows Users) ScanSnap Manager Icon and Operations All operations on the ScanSnap are managed in ScanSnap Manager. Ordinarily, the [ScanSnap Manager] icon is added to the taskbar at the lower right on the Windows desktop. The icon appears automatically on the taskbar when Windows starts. The icon also indicates whether ScanSnap Manager is successfully communicating with the ScanSnap or not.
Page 55: Right-Click Menu
ScanSnap Manager Icon and Operations (for Windows Users) ■ Right-Click Menu This menu appears when you right-click the [ScanSnap Manager] icon Right-click Item Function Duplex scan Both the front and back of the document are scanned at the same time. Scanning is performed according to the settings configured in [Scan Button Settings].
Page 56: Left-Click Menu
ScanSnap Manager Icon and Operations (for Windows Users) ■ Left-Click Menu This menu appears when you left-click the [ScanSnap Manager] icon Selectable profiles are listed on the Left-Click Menu. Left-click By selecting a profile on the Left-Click Menu, you can switch to the previously saved scanning settings.
Page 57: How To Perform A Scan
How to Perform a Scan (for Windows Users) How to Perform a Scan This section describes how to perform a scan with the ScanSnap. ■ Preparation Make sure that the power cable is connected to the ScanSnap properly. Make sure that the ScanSnap is connected to your computer properly. You can turn the computer on before connecting the ScanSnap.
Page 58 How to Perform a Scan (for Windows Users) Open the ADF paper chute (cover) of the ScanSnap. ADF paper chute (cover) ⇒ The ScanSnap is turned on and the [ScanSnap Manager] icon changes from There may be a slight delay before the [ScanSnap Manager] icon changes to depending on the computer load, performance, and operating environment, such as when there are many programs running on the computer.
Page 59: Using The Quick Menu
How to Perform a Scan (for Windows Users) ■ Using the Quick Menu The scanning method described below is for the case when you use the Quick Menu. Check for the [ScanSnap Manager] icon on the taskbar as shown below. •...
Page 60 How to Perform a Scan (for Windows Users) Click one of the profile buttons. Profile Buttons Description [Recommended] button The settings are [Auto] for image quality and default for other settings. It is recommended to select this button when you want a high- quality scan of standard documents, and a higher quality scan of business cards, requiring a high level of text recognition.
Page 61 How to Perform a Scan (for Windows Users) Press the [Scan] button on the ScanSnap. ⇒ Scanning is started. • By default, the [Scan] button settings are set to [Duplex Scan (Double-sided)]. With ScanSnap Manager, you can switch the [Scan] button settings to [Simplex Scan (Single-sided)] mode.
Page 62 How to Perform a Scan (for Windows Users) From the Quick Menu, click an icon for the item to be performed. ⇒ The corresponding action of the selected item is performed. Item Description Scan to ScanSnap Orga- PDF or JPEG files are created from the scanned image data, nizer (*1) and ScanSnap Organizer is started to display the scanned images.
Page 63 How to Perform a Scan (for Windows Users) Item Description Scan to Excel (*3) Scanned image data are text-recognized and converted into Excel files. For details about how to operate after this button is selected, refer to "Converting into Word/Excel/PowerPoint Documents" (page 125).
Page 64: Without Using The Quick Menu
How to Perform a Scan (for Windows Users) ■ Without Using the Quick Menu The scanning method described below is for the case when you are not using the Quick Menu. Check for the [ScanSnap Manager] icon on the taskbar as shown below.
Page 65 How to Perform a Scan (for Windows Users) When the [Use Quick Menu] check box is selected, an action to be executed after scanning and an interacting application cannot be specified. Refer to "Using the Quick Menu" (page 59) to select an action from the Quick Menu after documents are scanned.
Page 66 How to Perform a Scan (for Windows Users) Press the [Scan] button on the ScanSnap. ⇒ Scanning is started. • By default, the [Scan] button settings are set to [Duplex Scan (Double-sided)]. With ScanSnap Manager, you can switch the [Scan] button settings to [Simplex Scan (Single-sided)] mode.
Page 67: Finishing Scansnap Operation
How to Perform a Scan (for Windows Users) ■ Finishing ScanSnap Operation Exiting ScanSnap Manager Select [Exit] from the Right-Click Menu. In most cases, ScanSnap Manager does not need to be exited. You can no longer use the ScanSnap after exiting ScanSnap Manager. Select the [Start] menu →...
Page 68: Setting The Scansnap
Setting the ScanSnap (for Windows Users) Setting the ScanSnap This section describes how to change and save scanning settings, automatically interact with applications, and about dialog boxes displayed during scanning. ■ Changing Scanning Settings To change scanning settings for the ScanSnap, use the Right-Click Menu. The following describes how to change the settings.
Page 69 Setting the ScanSnap (for Windows Users) Click the [Detail] button to switch to the detail view mode. Detail view Outline view The display status of the ScanSnap setup dialog box when previously opened is saved. For example, if it was closed in detail view mode, the dialog box is displayed in detail mode the next time you open it.
Page 70 Setting the ScanSnap (for Windows Users) • [File option] tab − File format of a scanned image data (*.pdf, *.jpg). − Whether to text recognize a marked character string on the scanned image data and set the character string as a keyword for the PDF file. (Whether to text recognize only the first marked section or all marked sections to be added as keywords, and in which language to text recognize.) −...
Page 71: Saving Scanning Settings
Setting the ScanSnap (for Windows Users) ■ Saving Scanning Settings You can define up to 20 sets of preferences called profiles for scanning in the Left-Click Menu. Only by clicking the [ScanSnap Manager] icon , you can easily retrieve and use the saved profiles.
Page 72 Setting the ScanSnap (for Windows Users) Saving Profiles From the Right-Click Menu, select [Scan Button Settings]. ⇒ The ScanSnap setup dialog box appears. Clear the [Use Quick Menu] check box. This function is not available when the [Use Quick Menu] check box is selected.
Page 73 Setting the ScanSnap (for Windows Users) Change scanning settings on each tab on the ScanSnap setup dialog box. For details about each tab, refer to ScanSnap Manager Help. Select [Add Profile] from the [Profile] drop-down list. ⇒ The [Add new profile] dialog box appears.
Page 74 Setting the ScanSnap (for Windows Users) Type in a profile name, and then click the [OK] button. ⇒ The new profile name appears in the [Profile] drop-down list.
Page 75 Setting the ScanSnap (for Windows Users) Click the [OK] button to close the ScanSnap setup dialog box. ⇒ Now, you have finished saving a new profile. • You can save up to 20 profiles, including the [Standard] profile. • You can change the displayed sequence of profiles except for the [Standard] profile. 1.
Page 76 Setting the ScanSnap (for Windows Users) Changing Settings for Saved Profiles From the Right-Click Menu, select [Scan Button Settings]. ⇒ The ScanSnap setup dialog box appears. Clear the [Use Quick Menu] check box. This function is not available when the [Use Quick Menu] check box is selected. Select the profile you want to change from the [Profile] drop-down list.
Page 77 Setting the ScanSnap (for Windows Users) Change scanning settings on each tab on the ScanSnap setup dialog box. For details about each tab, refer to ScanSnap Manager Help. When you finish changing the settings for the selected profile, click the [OK] button.
Page 78 Setting the ScanSnap (for Windows Users) To overwrite the profile, select the [Yes] button. When the [No] button is clicked, changes are saved to the [Standard] profile. When you have selected the [Standard] profile in Step 3., the confirmation message does not appear.
Page 79: Renaming Profiles
Setting the ScanSnap (for Windows Users) Renaming Profiles From the Right-Click Menu, select [Scan Button Settings]. ⇒ The ScanSnap setup dialog box appears. Clear the [Use Quick Menu] check box. This function is not available when the [Use Quick Menu] check box is selected.
Page 80 Setting the ScanSnap (for Windows Users) Select [Profile Management] from the [Profile] drop-down list. You can also select [Profile Management] from the Right-Click Menu to open the [ScanSnap Manager - Profile Management] dialog box. ⇒ The [ScanSnap Manager - Profile Management] dialog box appears. Select the profile you want to rename, and then click the [Rename] but- ton.
Page 81 Setting the ScanSnap (for Windows Users) Type in a new name, and then click the [OK] button. ⇒ The selected profile is renamed. Click the [Close] button to close the [ScanSnap Manager - Profile Man- agement] dialog box.
Page 82: Deleting Profiles
Setting the ScanSnap (for Windows Users) Deleting Profiles From the Right-Click Menu, select [Scan Button Settings]. ⇒ The ScanSnap setup dialog box appears. Clear the [Use Quick Menu] check box. This function is not available when the [Use Quick Menu] check box is selected.
Page 83 Setting the ScanSnap (for Windows Users) Select [Profile Management] from the [Profile] drop-down list. You can also select [Profile Management] from the Right-Click Menu to open the [ScanSnap Manager - Profile Management] dialog box. ⇒ The [ScanSnap Manager - Profile Management] dialog box appears.
Page 84 Setting the ScanSnap (for Windows Users) Select the profile you want to delete from the list, and then click the [Delete] button. The [Standard] profile cannot be deleted. ⇒ The [Delete Profile] dialog box appears. Click the [Yes] button. ⇒ The selected profile is deleted.
Page 85: Automatic Linkage With Applications
Setting the ScanSnap (for Windows Users) ■ Automatic Linkage with Applications ScanSnap Organizer, CardMinder, Rack2-Filer trial version (bundled with the ScanSnap), and Rack2-Filer (V5.0 or later recommended) (bundled model or sold separately) automatically link with the ScanSnap upon startup. Automatic Linkage Mode There are two modes for automatic linkage.
Page 86 Setting the ScanSnap (for Windows Users) • Always link when one of the above applications is running When ScanSnap Organizer, CardMinder, or Rack2-Filer is started, the application spec- ified for [Application] in the ScanSnap dialog box automatically switches to the running application.
Page 87: Changing Automatic Linkage Mode
Setting the ScanSnap (for Windows Users) Changing Automatic Linkage Mode Follow the procedure below to change automatic linkage mode options. Select [Help] → [Preferences] from the Right-Click Menu. ⇒ The [ScanSnap Manager - Preferences] dialog box appears. In the [Automatic Linkage] tab, select the automatic linkage mode and click the [OK] button.
Page 88: Showing The Scan Progress Status
Setting the ScanSnap (for Windows Users) ■ Showing the Scan Progress Status When scanning starts, the [ScanSnap Manager - Image scanning and file saving] dialog box appears on the computer screen. This dialog box shows the current processing status, the number of pages of the file that have been saved, and overview of the current settings for scanning.
Page 89 Setting the ScanSnap (for Windows Users) In the [Status Display] tab, clear the [Show the scan progress status (recommended)] check box and click the [OK] button. ⇒ The [ScanSnap Manager - Image scanning and file saving] dialog box is hidden from the next scanning.
Page 90: About The Scansnap's Communication Status
Setting the ScanSnap (for Windows Users) ■ About the ScanSnap's Communication Status If you turn the ScanSnap ON/OFF when ScanSnap Manager is running, the pop-up balloon appearing from the taskbar icon notifies you of the communication status of the ScanSnap. •...
Page 91 Setting the ScanSnap (for Windows Users) In the [Status Display] tab, either select or clear the [Notify of the communication status] check box and click the [OK] button. ⇒ When you select the [Notify of the communication status] check box, you will be noti- fied of the communication status in conjunction with the ScanSnap being turned ON/ OFF.
Page 92: About Actions
About Actions (for Windows Users) About Actions The ScanSnap has frequently-used functions at the ready as Actions to help you make effi- cient use of your time at your office. Actions are helpful when: • you want to share the scanned document files with other members. ⇒...
Page 93: Saving Data In The Specified Folder
About Actions (for Windows Users) ■ Saving Data in the Specified Folder This section describes how to save the scanned image data in a shared folder. By using this action, you can save the scanned image data in a networked folder to share information among group members.
Page 94 About Actions (for Windows Users) For an e-mail program, an application set in Internet Explorer is used. Even if you use an e-mail program selected in Internet Explorer, the e-mail program may not interact with the ScanSnap properly. In this case, contact the manufacturer of that e-mail program.
Page 95 About Actions (for Windows Users) Using the Quick Menu Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 27) "Loading Documents" (page 29). Press the [Scan] button on the ScanSnap. ⇒ Scanning is started.
Page 96 About Actions (for Windows Users) Check the scanned image in the [Scan to Folder] dialog box. You can also change file names and destination folders and specify whether to state a path to a destination folder in an e-mail message to notify other members. For details about the [Scan to Folder] dialog box, refer to ScanSnap Manager Help.
Page 97 About Actions (for Windows Users) Click the [Save] button. ⇒ The scanned image data is saved in a specified folder. ⇒ When you select the [State a path to a destination folder in an E-mail message] check box in the [Scan to Folder] dialog box, an e-mail program starts, and an e-mail message is created with the path to the destination folder automatically stated.
Page 98 About Actions (for Windows Users) Without using the Quick Menu Select [Scan Button Settings] from the Right-Click Menu. ⇒ The ScanSnap setup dialog box appears. In the [Application] drop-down list on the [Application] tab, select [Scan to Folder]. • You can set a desired settings profile by selecting [Save to Folder] from the [Profiles] drop-down list, or [Profile] menu.
Page 99 About Actions (for Windows Users) Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 27) "Loading Documents" (page 29). Press the [Scan] button on the ScanSnap. ⇒ Scanning is started. ⇒ When scanning is complete, the [Scan to Folder] dialog box appears.
Page 100 About Actions (for Windows Users) Click the [Save] button. ⇒ The scanned image data is saved in a specified folder. ⇒ When you select the [State a path to a destination folder in an E-mail message] check box in the [Scan to Folder] dialog box, an e-mail program starts, and an e-mail message is created with the path to the destination folder stated.
Page 101: Sending Files By E-Mail
About Actions (for Windows Users) ■ Sending Files by E-Mail This section describes how to send the scanned image data by e-mail.
Page 102 About Actions (for Windows Users) For an e-mail program, the application set in Internet Explorer is used. Even if you use an e-mail program selected in Internet Explorer, the e-mail program may not interact with the ScanSnap properly. In this case, contact the manufacturer of that e-mail program.
Page 103 About Actions (for Windows Users) Using the Quick Menu Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 27) "Loading Documents" (page 29). Up to ten files can be sent by e-mail. Scanning multiple sheets of documents with the scanning settings shown below creates multiple files.
Page 104 About Actions (for Windows Users) 2. Change settings. For details about the [Scan to E-mail - Options] dialog box, refer to ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to E-mail -Options] dialog box. Click the [Scan to E-mail] icon. ⇒...
Page 105 About Actions (for Windows Users) Check the scanned image on the [Scan to E-mail] dialog box. You can also change file names, specify whether to set a "Document Open Password", and specify whether to save scanned files attached to an e-mail message after scan- ning.
Page 106 About Actions (for Windows Users) Click the [Attach] button. ⇒ When the [Set a "Document Open password" for PDF files] check box is selected in the [Scan to E-mail - Options] dialog box or [Scan to E-mail] dialog box, the [Scan to E-mail - Set a password] dialog box appears.
Page 107 About Actions (for Windows Users) Without using the Quick Menu Select [Scan Button Settings] from the Right-Click Menu. ⇒ The ScanSnap setup dialog box appears. In the [Application] drop-down list on the [Application] tab, select [Scan to E-mail]. • The profiles can also be set by selecting [Scan to E-mail] from the [Profile] drop-down list or from the Left-Click Menu.
Page 108 About Actions (for Windows Users) Change settings for the [Scan to E-mail] action (If you do not want to change settings, go to Step 4.). 1. Click the [Application Settings] button. ⇒ The [Scan to E-mail - Options] dialog box appears. 2.
Page 109 About Actions (for Windows Users) Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 27) "Loading Documents" (page 29). Up to ten files can be sent by e-mail. Scanning multiple sheets of documents with the scanning settings shown below creates multiple files.
Page 110 About Actions (for Windows Users) Click the [Attach] button. ⇒ When the [Set a "Document Open password" for PDF files] check box is selected in the [Scan to E-mail - Options] dialog box or [Scan to E-mail] dialog box, the [Scan to E-mail - Set a password] dialog box appears.
Page 111: Using The Scansnap As A Copy Machine
About Actions (for Windows Users) ■ Using the ScanSnap as a Copy Machine This section describes how to print scanned image data with a printer. By printing scanned image data directly from the ScanSnap, you can use the ScanSnap as a copy machine.
Page 112 About Actions (for Windows Users) Using the Quick Menu Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 27) "Loading Documents" (page 29). Press the [Scan] button on the ScanSnap. ⇒ Scanning is started.
Page 113 About Actions (for Windows Users) Click the [Scan to Print] icon. ⇒ The [Scan to Print] dialog box appears. If the [Show "Print" dialog] check box is cleared in Step 3., printing is immediately performed. Check the scanned image on the [Scan to Print] dialog box. You can select the printer to be used and specify the number of copies and size of the scanned image data to be printed.
Page 114 About Actions (for Windows Users) Click the [Print] button. ⇒ Printing is performed. • When the Quick Menu is displayed, the ScanSnap does not perform a scan even if you press the [Scan] button, unless the [Scan to Print] dialog box is closed. Close the [Scan to Print] dialog box before scanning another document.
Page 115 About Actions (for Windows Users) Without using the Quick Menu Select [Scan Button Settings] from the Right-Click Menu. ⇒ The ScanSnap setup dialog box appears. In the [Application] drop-down list on the [Application] tab, select [Scan to Print]. • The profiles can also be set by selecting [Scan to Print] from the [Profile] drop-down list or from the Left-Click Menu.
Page 116 About Actions (for Windows Users) Change settings for the [Scan to Print] action (If you do not want to change settings, go to Step 4.). 1. Click the [Application Settings] button. ⇒ The [Scan to Print - Options] dialog box appears. 2.
Page 117 About Actions (for Windows Users) Press the [Scan] button on the ScanSnap. ⇒ Scanning is started. ⇒ When scanning is complete, the [Scan to Print] dialog box appears. If the [Show "Print" dialog] check box is cleared in Step 3., printing is immediately performed.
Page 118: Saving Files To Picture Folder
About Actions (for Windows Users) ■ Saving Files to Picture Folder This section describes how to save scanned image data in the pictures folder. By default, the following folder is set as the "Pictures folder". • Windows 7/Windows Vista Drive name (such as C):\Users\(User_name)\Pictures\ScanSnap •...
Page 119 About Actions (for Windows Users) Using the Quick Menu Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 27) "Loading Documents" (page 29). Press the [Scan] button on the ScanSnap. ⇒ Scanning is started.
Page 120 About Actions (for Windows Users) Click the [Scan to Picture Folder] icon. ⇒ The [Scan to Picture Folder] dialog box appears. When you have cleared the [Show preview] check box in Step 3., the scanned image data is saved in the pictures folder.
Page 121 About Actions (for Windows Users) Check the scanned image on the [Scan to Picture Folder] dialog box. You can rename files. For details about the [Scan to Picture Folder] dialog box, refer to ScanSnap Manager Help. Preview area In [Specify destination folder], you can change the destination folder to a folder other than the pictures folder.
Page 122 About Actions (for Windows Users) Without using the Quick Menu Select [Scan Button Settings] from the Right-Click Menu. ⇒ The ScanSnap setup dialog box appears. In the [Application] drop-down list on the [Application] tab, select [Scan to Picture Folder]. Finishing the procedure above, you can save desired settings as profiles. The profiles can be selected in the Left-Click Menu from the next time you scan documents.
Page 123 About Actions (for Windows Users) Change settings for the [Scan to Picture Folder] action (If you do not want to change settings, go to Step 4.). 1. Click the [Application Settings] button. ⇒ The [Scan to Picture Folder - Options] dialog box appears. 2.
Page 124 About Actions (for Windows Users) Press the [Scan] button on the ScanSnap. ⇒ Scanning is started. ⇒ When scanning is complete, the [Scan to Picture Folder] dialog box appears. When you have cleared the [Show preview] check box in Step 3., the scanned image data is saved in the pictures folder.
Page 125: Converting Into Word/Excel/Powerpoint Documents
About Actions (for Windows Users) ■ Converting into Word/Excel/PowerPoint Documents This section describes how to convert the scanned image data into Word/Excel/PowerPoint files through ABBYY FineReader for ScanSnap, which is supplied with the ScanSnap. • ABBYY FineReader for ScanSnap must be installed in your computer in order to perform text-recognition.
Page 126 About Actions (for Windows Users) About the OCR (Optical Character Recognition) function of ABBYY FineReader for ScanSnap • ABBYY FineReader for ScanSnap is an application used exclusively with the ScanSnap. This program can text-recognize only PDF files that are created by using the ScanSnap. It cannot text-recognize PDF files created by using Adobe Acrobat or other applications.
Page 127 About Actions (for Windows Users) • The following message appears when you convert a long page document into a Word file, and the conversion result may be divided into more than one page. • A converted Excel worksheet can contain up to 65,536 rows. •...
Page 128 About Actions (for Windows Users) Using the Quick Menu Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 27) "Loading Documents" (page 29). Press the [Scan] button on the ScanSnap. ⇒ Scanning is started.
Page 129 About Actions (for Windows Users) ⇒ When the conversion is complete, Word, Excel, or PowerPoint starts up, and the conversion result is displayed. • It is recommended to select [Better (Color/Gray: 200 dpi, B&W: 400 dpi)] or higher reso- lution for [Image quality] in the [Scanning] tab on the ScanSnap setup dialog box. •...
Page 130 About Actions (for Windows Users) Without using the Quick Menu Select [Scan Button Settings] from the Right-Click Menu. ⇒ The ScanSnap setup dialog box appears. In the [Application] drop-down list on the [Application] tab, select [ABBYY Scan to Word], [ABBYY Scan to Excel], or [ABBYY Scan to PowerPoint(R)].
Page 131 About Actions (for Windows Users) Click the [OK] button to close the ScanSnap setup dialog box. Even if the [Scan] button on the ScanSnap is pressed, the ScanSnap setup dialog box closes. Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned"...
Page 132: Scanning Business Cards
About Actions (for Windows Users) ■ Scanning Business Cards This section describes how to use scanned image data of business cards in CardMinder. • When interacting with CardMinder, blank pages are not removed, regardless of the [Allow automatic blank page removal] setting. •...
Page 133 About Actions (for Windows Users) Using the Quick Menu Load the business card into the ScanSnap. • Load the business card so that the front side of the two-sided business card faces the ADF paper chute (cover). • To scan multiple business cards, load business cards in a pile. •...
Page 134 About Actions (for Windows Users) Click the [Scan to CardMinder] icon. ⇒ CardMinder starts up. • When the Quick Menu is displayed, scanning cannot be performed with the ScanSnap. Complete the interaction with CardMinder before scanning another document. • Do not move, delete, or rename the scanned image data in other applications while the Quick Menu is displayed.
Page 135 About Actions (for Windows Users) Without using the Quick Menu Select [Scan Button Settings] from the Right-Click Menu. ⇒ The ScanSnap setup dialog box appears. In the [Application] drop-down list on the [Application] tab, select [Card- Minder]. It is recommended to select [Auto] or [Best] for [Image quality] in the [Scanning] tab in the ScanSnap setup dialog box when you scan business cards.
Page 136 About Actions (for Windows Users) Click the [OK] button to close the ScanSnap setup dialog box. Even if the [Scan] button on the ScanSnap is pressed, the ScanSnap setup dialog box closes. Load the business card into the ScanSnap. • Load the business card so that the front side of the two-sided business card faces the ADF paper chute (cover).
Page 137 About Actions (for Windows Users) Check the scanned card image and text recognition result. For details about the functions of and how to use CardMinder, refer to CardMinder User’s Guide and CardMinder Help.
Page 138: Saving Data In Sharepoint
About Actions (for Windows Users) ■ Saving Data in SharePoint You can easily save the scanned image data in SharePoint and Office Live.
Page 139 About Actions (for Windows Users) Using the Quick Menu Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 27) "Loading Documents" (page 29). Press the [Scan] button on the ScanSnap. ⇒ Scanning is started.
Page 140 About Actions (for Windows Users) Click the [Scan to SharePoint] icon. ⇒ Scan to Microsoft SharePoint starts up. • When the Quick Menu is displayed, scanning cannot be performed with the ScanSnap. Complete the interaction with Scan to Microsoft SharePoint before scanning another document.
Page 141 About Actions (for Windows Users) • Connecting to SharePoint 1. Select a folder in which you want to save the scanned image data. 2. Enter necessary information such as a title in the Index pane of Scan to Microsoft SharePoint, and click the [Accept] button. ⇒...
Page 142 About Actions (for Windows Users) 2. Enter the ID and password in the Office Live logon dialog box, and then click the [Sign In] button. ⇒ After the ScanSnap is connected with Office Live, the [Scan to Microsoft SharePoint] dialog box appears. 3.
Page 143 About Actions (for Windows Users) Without using the Quick Menu Select [Scan Button Settings] from the Right-Click Menu. ⇒ The ScanSnap setup dialog box appears. In the [Application] drop-down list on the [Application] tab, select [Scan to SharePoint]. Finishing the procedure above, you can save desired settings as profiles. The profiles can be selected in the Left-Click Menu from the next time you scan documents.
Page 144 About Actions (for Windows Users) Change settings for the [Scan to SharePoint] action (If you do not want to change settings, go to Step 4.). 1. Click the [Application Settings] button. ⇒ The [Scan to SharePoint - Options] dialog box appears. 2.
Page 145 About Actions (for Windows Users) Save the scanned image data. • You can save up to 100 files (the maximum size of a file is 150 MB) in Scan to Microsoft SharePoint. Select [Delete file from cache after upload] in the Cache Options, and then upload your file(s) as needed.
Page 146 About Actions (for Windows Users) • Connecting to Office Live Support for Office Live varies according to country. For more details, refer to the Office Live Web site. 1. Select [Connect to Office Live] from the menu. ⇒ The Office Live logon dialog box appears. 2.
Page 147 About Actions (for Windows Users) 4. Enter necessary information such as a title in the Index pane, and click the [Accept] button. ⇒ The scanned image data is saved in the specified folder. For details, refer to the Scan to Microsoft SharePoint User Guide.
Page 148: Saving To Rack2-Filer
About Actions (for Windows Users) ■ Saving to Rack2-Filer This section describes how to save PDF files created with the ScanSnap, in Rack2-Filer Trial Version supplied with the ScanSnap or Rack2-Filer (V5.0 recommended) (bundled or sold separately). • Rack2-Filer trial version supplied with the ScanSnap or Rack2-Filer (V5.0 recommended) (bundled or sold separately) is required to use this function.
Page 149 About Actions (for Windows Users) Using the Quick Menu Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 27) "Loading Documents" (page 29). Press the [Scan] button on the ScanSnap. ⇒ Scanning is started.
Page 150 About Actions (for Windows Users) 2. Change settings. In this dialog box, specify the destination to save the scanned image data. For details about the [ScanSnap -> Rack2] dialog box, refer to Rack2-Filer Help. Click the [Help] button in the [ScanSnap -> Rack2] dialog box to display Rack2-Filer Help.
Page 151 About Actions (for Windows Users) Without using the Quick Menu Select [Scan Button Settings] from the Right-Click Menu. ⇒ The ScanSnap setup dialog box appears. In the [Application] drop-down list on the [Application] tab, select [Rack2-Filer]. • You can set the profile by selecting Rack2-Filer from the [Profile] drop-down list or [Pro- file] menu.
Page 152 About Actions (for Windows Users) Change settings for the [Rack2-Filer] action (If you do not want to change settings, go to Step 4.). 1. Click the [Application Settings] button. ⇒ The [ScanSnap -> Rack2] dialog box appears. 2. Change settings. In this dialog box, specify the destination to save the scanned image data.
Page 153 About Actions (for Windows Users) Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 27) "Loading Documents" (page 29). Press the [Scan] button on the ScanSnap. ⇒ Scanning is started. ⇒ When scanning is complete, Rack2-Filer starts up, and the PDF file created by the ScanSnap is saved to Rack2-Filer according to the settings specified in Step...
Page 154: Using The Scansnap In Various Ways
Using the ScanSnap in Various Ways (for Windows Users) Using the ScanSnap in Various Ways This section describes a variety of ways you can use the ScanSnap. ■ Scanning Only One Side of a Document By default, pressing the [Scan] button starts scanning in Duplex mode. When you wish to scan in Simplex mode, change the settings by following the procedure below.
Page 155 Using the ScanSnap in Various Ways (for Windows Users) Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 27) "Loading Documents" (page 29). Press the [Scan] button on the ScanSnap. If you select [Simplex scan] from the Right-Click Menu, even if [Duplex Scan (Double- sided)] is set in [Scanning side] on the [Scanning] tab, the scan will be performed in Simplex mode.
Page 156: Scanning Color Documents In Black And White Or Gray Mode
Using the ScanSnap in Various Ways (for Windows Users) ■ Scanning Color Documents in Black and White or Gray Mode By default, the ScanSnap automatically recognizes whether scanned documents are color, gray or black-and-white, and outputs color documents in color mode, gray documents in gray mode, and black-and-white documents in black-and-white mode.
Page 157 Using the ScanSnap in Various Ways (for Windows Users) Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 27) "Loading Documents" (page 29). Press the [Scan] button on the ScanSnap. ⇒ Scanned image data is output in gray or in black-and-white.
Page 158: Scanning Color Documents In High Compression Mode
Using the ScanSnap in Various Ways (for Windows Users) ■ Scanning Color Documents in High Compression Mode The ScanSnap can save image data of scanned color documents in high compression mode. You can scan an large quantity of documents in high compression mode and save them as a space-saving PDF file.
Page 159 Using the ScanSnap in Various Ways (for Windows Users) Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 27) "Loading Documents" (page 29). Press the [Scan] button on the ScanSnap. ⇒ The scanned document is output as highly compressed color image data.
Page 160: Removing Blank Pages From The Scanned Image Data
Using the ScanSnap in Various Ways (for Windows Users) ■ Removing Blank Pages from the Scanned Image Data The ScanSnap is able to recognize and remove blank pages automatically from the scanned image data. When you scan documents in Duplex mode, both sides of the documents are scanned regardless if the back is printed or not.
Page 161 Using the ScanSnap in Various Ways (for Windows Users) Select the [Allow automatic blank page removal] check box. Click the [OK] button to close all the open dialog boxes. Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 27) "Loading Documents"...
Page 162: Correcting Skewed Character Strings
Using the ScanSnap in Various Ways (for Windows Users) ■ Correcting Skewed Character Strings The ScanSnap is able to detect skewed character strings on the document and correct the skew. This function is available when characters printed on the document are skewed. To correct skewed character strings, change the settings by following the procedure below.
Page 163 Using the ScanSnap in Various Ways (for Windows Users) Click the [Option] button on the [Scanning] tab. ⇒ The [Read mode option] dialog box appears. Select the [Correct skewed character strings automatically] check box. Click the [OK] button to close all the open dialog boxes. Load the document into the ScanSnap.
Page 164: Correcting The Orientation Of Scanned Images
Using the ScanSnap in Various Ways (for Windows Users) ■ Correcting the Orientation of Scanned Images In an office environment, it is often the case that a single batch contains documents of differ- ent page orientations, even if the paper sizes are the same. For the case of double-sided documents in calendar style, the reverse sides are printed upside down.
Page 165 Using the ScanSnap in Various Ways (for Windows Users) Click the [Option] button on the [Scanning] tab. ⇒ The [Read mode option] dialog box appears. Select the [Allow automatic image rotation] check box. Click the [OK] button to close all the open dialog boxes. Load the document into the ScanSnap.
Page 166: Scanning Documents Of Differing Widths Or Sizes At The Same Time
Using the ScanSnap in Various Ways (for Windows Users) ■ Scanning Documents of Differing Widths or Sizes at the Same Time The ScanSnap is able to scan documents of different widths or sizes in one batch. To scan documents of different widths or sizes in one batch, change the settings by following the procedure below.
Page 167 Using the ScanSnap in Various Ways (for Windows Users) Select an option other than [Check Length] in [Multifeed Detection]. Scanning documents of different widths or sizes at the same time with [Check Length] selected, results in a scanning failure due to a multifeed error detection. Click the [OK] button to close the ScanSnap setup dialog box.
Page 168 Using the ScanSnap in Various Ways (for Windows Users) • Place all documents under the pick roller (center). Documents that are not under the pick roller cannot be fed. Width of the pick roller • Adjust the side guides to the widest document to be scanned. •...
Page 169: Scanning Documents Larger Than A4/Letter Size
Using the ScanSnap in Various Ways (for Windows Users) ■ Scanning Documents Larger Than A4/Letter Size The ScanSnap is able to scan documents larger than A4/Letter size, such as A3, Double Let- ter, and B4 sizes, using the Carrier Sheet. Fold the document in half, scan it in Duplex mode, and then merge both front and back images to make a double-page spread image data.
Page 170 Using the ScanSnap in Various Ways (for Windows Users) Select [Create facing pages in one image] in the [Mode] drop-down list, and then click the [OK] button. For details about Carrier Sheet settings, refer to the ScanSnap Manager Help. Select [Automatic detection] in the [Paper size] drop-down list on the [Paper] tab.
Page 171 Using the ScanSnap in Various Ways (for Windows Users) Select [Duplex Scan (Double-sided)] in the [Scanning side] drop-down list on the [Scanning] tab. Selecting [Simplex Scan (Single-sided)] results in the same output as selecting [Create front and back images separately]. Click the [OK] button to close the ScanSnap setup dialog box.
Page 172 Using the ScanSnap in Various Ways (for Windows Users) 3. Load the Carrier Sheet into the ScanSnap. − Load the Carrier Sheet with the portion striped in black and white as the top edge. − Place the document so that the back is face up. −...
Page 173: Scanning Photographs And Irregular-Shaped Documents
Using the ScanSnap in Various Ways (for Windows Users) ■ Scanning Photographs and Irregular-shaped Documents When you do not want to get scratches on a photograph, or want to scan an irregular-shaped document such as a clipping of an article that is difficult to scan as it is, you can use the Car- rier Sheet to scan with the ScanSnap.
Page 174 Using the ScanSnap in Various Ways (for Windows Users) Select [Create front and back images separately] in the [Mode] drop- down list, and then click the [OK] button. For details about Carrier Sheet settings, refer to the ScanSnap Manager Help. Select [Automatic detection] in the [Paper size] drop-down list on the [Paper] tab.
Page 175 Using the ScanSnap in Various Ways (for Windows Users) Load the document into the ScanSnap. 1. Open the Carrier Sheet and insert the docu- ment. Neatly align the top of the document with the top of the Carrier Sheet. Center the material so that it is entirely con- tained in the Carrier Sheet.
Page 176 Using the ScanSnap in Various Ways (for Windows Users) Press the [Scan] button on the ScanSnap. ⇒ Scanning is started and the image data is output. • The image data scanned by using the [Scan] button is centered and output in the size specified in [Output image size].
Page 177: Scanning Long
Using the ScanSnap in Various Ways (for Windows Users) ■ Scanning Long Pages Up to 863-mm-long (34 inches) documents can be scanned. The following describes how to scan long pages. Load the document into the ScanSnap. For details about document types that can be loaded, refer to "Paper Sizes of Docu- ments to Be Scanned"...
Page 178 Using the ScanSnap in Various Ways (for Windows Users) Press the [Scan] button on the ScanSnap until it blinks blue for 3 sec- onds or longer. ⇒ Scanning is started. If the first sheet scanned is scanned a long page, and scanning is continued, subse- quent sheets will also be scanned as long pages.
Page 179: Saving Scanned Images In Multiple Pdf Files
Using the ScanSnap in Various Ways (for Windows Users) ■ Saving Scanned Images in Multiple PDF Files The ScanSnap is able to save scanned image data in multiple PDF files based on the selected number of pages. For example, you can scan a batch of slips, and save each slip as a PDF file.
Page 180 Using the ScanSnap in Various Ways (for Windows Users) Select [Generate one PDF file per (n) page(s)] and enter a number. One PDF file is created every time the number of pages specified here have been scanned. In Duplex mode, two pages (front/back) are created per document sheet. It is recommended that you clear the [Allow automatic blank page removal] check box on the [Read mode option] dialog box, which is displayed when you select the [Scanning] tab [Option] button.
Page 181: Creating Searchable Pdf Files
Using the ScanSnap in Various Ways (for Windows Users) ■ Creating Searchable PDF Files The ScanSnap is able to text-recognize the scanned image data automatically and create a searchable PDF file. To create searchable PDF files, change the settings by following the procedure below. Select [Scan Button Settings] from the Right-Click Menu.
Page 182 Using the ScanSnap in Various Ways (for Windows Users) Select the [Convert to Searchable PDF] check box. ⇒ The following message appears: ⇒ Click the [Yes] button to close the dialog box. • Language Select the language. Japanese, English, French, German, Italian, Spanish, Chinese (simplified), Chinese (traditional), Korean, Russian, and Portuguese can be selected.
Page 183 Using the ScanSnap in Various Ways (for Windows Users) Press the [Scan] button on the ScanSnap. ⇒ Scanning is started. The image data is text-recognized, and a searchable PDF file is created from the scanned document and saved in a folder. •...
Page 184: Automatically Setting Keywords To Pdf Files
Using the ScanSnap in Various Ways (for Windows Users) ■ Automatically Setting Keywords to PDF Files Character strings such as those in titles in black-and-white documents can be set as keywords and used for a PDF file search. Mark a character string to be set as a keyword with a water-based highlight pen so that the character string is completely covered.
Page 185 Using the ScanSnap in Various Ways (for Windows Users) • Mark a character string to be set as a keyword so that the entire string is covered. Mark sections so that the entire section is the same color. Bad example 1 Bad example 2 Good example (entire section is...
Page 186 Using the ScanSnap in Various Ways (for Windows Users) To automatically set keywords to PDF files, change the settings by following the procedure below. Select [Scan Button Settings] from the Right-Click Menu. ⇒ The ScanSnap setup dialog box appears. In the [File format] drop-down list on the [File option] tab, select [PDF (*.pdf)].
Page 187 Using the ScanSnap in Various Ways (for Windows Users) Select the [Set the marked text as a keyword for the PDF file] check box. • Target marked sections Select [First marked section] to recognize only the first marked section, and select [All marked sections] to text-recognize all marked sections.
Page 188 Using the ScanSnap in Various Ways (for Windows Users) Click the [OK] button to close the ScanSnap setup dialog box. Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 27) "Loading Documents"...
Page 189: Setting Document Open Passwords For Pdf Files
Using the ScanSnap in Various Ways (for Windows Users) ■ Setting Document Open Passwords for PDF Files When saving the scanned image data as PDF files, you can set Document Open passwords for the PDF files. The password-protected PDF files cannot be opened unless a Document Open password is entered.
Page 190 Using the ScanSnap in Various Ways (for Windows Users) Select the [Set a password for PDF file] check box. • To set a different password per scan Clear the [Use a fixed password] check box. ⇒ You can set a different password per scan.
Page 191 Using the ScanSnap in Various Ways (for Windows Users) • To use a preset password 1. Select the [Use a fixed password] check box. ⇒ The same password is used for all PDF files. You do not have to type in a password every time a document is scanned. 2.
Page 192 Using the ScanSnap in Various Ways (for Windows Users) Press the [Scan] button on the ScanSnap. ⇒ Scanning is started. ⇒ When the [Use a fixed password] check box is cleared in Step 3., the following dialog box appears. In the [Password] and [Confirm] fields, type in the same password, and then click the [OK] button.
Page 193: Using The Scansnap (For Mac Os Users)
Using the ScanSnap (for Mac OS Users) This chapter describes how to perform a scan with the ScanSnap, change or save scanning settings, and other various functions of the ScanSnap. ScanSnap Manager Icon and Operations ........194 How to Perform a Scan .
Page 194: Scansnap Manager Icon And Operations
ScanSnap Manager Icon and Operations (for Mac OS Users) ScanSnap Manager Icon and Operations All operations on the ScanSnap are managed in ScanSnap Manager. Ordinarily, the [ScanSnap Manager] icon is added to the Dock. The icon appears auto- matically in the Dock when Mac OS starts. The icon also indicates whether ScanSnap Manager is successfully communicating with the ScanSnap or not.
Page 195: Scansnap Manager Menu
ScanSnap Manager Icon and Operations (for Mac OS Users) ■ ScanSnap Manager Menu This menu appears when you click the ScanSnap Manager icon while pressing the [con- trol] key on the keyboard. Click while pressing the [control] key on the keyboard Item Function Duplex scan...
Page 196: [Profile] Menu
ScanSnap Manager Icon and Operations (for Mac OS Users) ■ [Profile] Menu This window appears when the [ScanSnap Manager] icon is clicked. The currently saved profiles are shown as a list. Click By selecting a profile on the [Profile] menu, you can switch to the previously saved scanning settings.
Page 197: How To Perform A Scan
How to Perform a Scan (for Mac OS Users) How to Perform a Scan This section describes how to perform a scan with the ScanSnap. ■ Preparation Make sure that the power cable is connected to the ScanSnap properly. Make sure that the ScanSnap is connected to your computer properly. You can turn the computer on before connecting the ScanSnap.
Page 198 How to Perform a Scan (for Mac OS Users) Open the ADF paper chute (cover) of the ScanSnap. ADF paper chute (cover) ⇒ The ScanSnap is turned on and the [ScanSnap Manager] icon changes from There may be a slight delay before the [ScanSnap Manager] icon changes to depending on the computer load, performance, and operating environment, such as when there are many programs running on the computer.
Page 199: Using The Quick Menu
How to Perform a Scan (for Mac OS Users) ■ Using the Quick Menu The scanning method described below is for the case when you use the Quick Menu. Check for the [ScanSnap Manager] icon in the Dock as shown below. When the [ScanSnap Manager] icon is not displayed, from the Finder, select [Appli- cations] →...
Page 200 How to Perform a Scan (for Mac OS Users) Click one of the profile buttons. Profile Buttons Description [Recommended] button The settings are [Auto] for image quality and default for other settings. It is recommended to select this button when you want a high- quality scan of standard documents, and a higher quality scan of business cards, requiring a high level of text recognition.
Page 201 How to Perform a Scan (for Mac OS Users) Press the [Scan] button on the ScanSnap. ⇒ Scanning is started. • By default, the [Scan] button settings are set to [Duplex Scan (Double-sided)]. With ScanSnap Manager, you can switch the [Scan] button settings to [Simplex Scan (Single-sided)] mode.
Page 202 How to Perform a Scan (for Mac OS Users) From the Quick Menu, click an icon for the item to be performed. ⇒ The corresponding action of the selected item is performed. Item Description Scan to Folder PDF or JPEG files are created from the scanned image data and saved in a specified folder.
Page 203 How to Perform a Scan (for Mac OS Users) • Before scanning documents of printed or handwritten text, on the ScanSnap setup window, select the [Scanning] tab → the [Option] button → the [Setting for text only document] check- box. For details on how to change scanning settings, refer to "Changing Scanning Settings"...
Page 204: Without Using The Quick Menu
How to Perform a Scan (for Mac OS Users) ■ Without Using the Quick Menu The scanning method described below is for the case when you are not using the Quick Menu. Check for the [ScanSnap Manager] icon in the Dock as shown below. When the [ScanSnap Manager] icon is not displayed, from the Finder, select [Appli- cations] →...
Page 205 How to Perform a Scan (for Mac OS Users) Clear the [Use Quick Menu] checkbox. When the [Use Quick Menu] checkbox is selected, an action to be executed after scan- ning and an interacting application cannot be specified. Refer to "Using the Quick Menu"...
Page 206 How to Perform a Scan (for Mac OS Users) Press the [Scan] button on the ScanSnap. ⇒ Scanning is started. • By default, the [Scan] button settings are set to [Duplex Scan (Double-sided)]. With ScanSnap Manager, you can switch the [Scan] button settings to [Simplex Scan (Single-sided)] mode.
Page 207: Finishing Scansnap Operation
How to Perform a Scan (for Mac OS Users) ■ Finishing ScanSnap Operation Exiting ScanSnap Manager From the ScanSnap Manager menu, select [Quit]. In most cases, ScanSnap Manager does not need to be exited. You can no longer use the ScanSnap after exiting ScanSnap Manager. To start up ScanSnap Manager, from the Finder, select [Applications] →...
Page 208: Setting The Scansnap
Setting the ScanSnap (for Mac OS Users) Setting the ScanSnap This section describes how to change and save scanning settings, automatically interact with applications, and about windows displayed during scanning. ■ Changing Scanning Settings To change scanning settings for the ScanSnap, use the ScanSnap Manager menu. The following describes how to change the settings.
Page 209 Setting the ScanSnap (for Mac OS Users) Click the [Detail] button to switch to the detail view mode. Outline view Detail view The display status of the ScanSnap setup window when previously opened is saved. For example, if it was closed in detail view mode, the window is displayed in detail mode the next time you open it.
Page 210 Setting the ScanSnap (for Mac OS Users) − Whether to include all scanned image data in a single PDF file, or create PDF files, each of which includes a preset number of pages • [Paper] tab − Size of a document to be scanned ([Paper size] and [Carrier Sheet Settings]) −...
Page 211: Saving Scanning Settings
Setting the ScanSnap (for Mac OS Users) ■ Saving Scanning Settings You can define up to 20 sets of preferences called profiles for scanning in the [Profile] menu. Only by clicking the [ScanSnap Manager] icon , you can easily retrieve and use the saved profiles.
Page 212 Setting the ScanSnap (for Mac OS Users) Saving Profiles From the ScanSnap Manager menu, select [Settings]. ⇒ The ScanSnap setup window appears. Clear the [Use Quick Menu] checkbox. This function is not available when the [Use Quick Menu] checkbox is selected.
Page 213 Setting the ScanSnap (for Mac OS Users) Change scanning setting on each tab on the ScanSnap setup window. For details about each tab, refer to ScanSnap Manager Help. Select [Add Profile] from the [Profile] pop-up menu. ⇒ The [Add new profile] window appears.
Page 214 Setting the ScanSnap (for Mac OS Users) Type in a profile name, and then click the [OK] button. ⇒ The new profile appears in the [Profile] pop-up menu. Click the [Apply] button. ⇒ Now, you have finished saving a new profile. •...
Page 215 Setting the ScanSnap (for Mac OS Users) Changing Settings for Saved Profiles From the ScanSnap Manager menu, select [Settings]. ⇒ The ScanSnap setup window appears. Clear the [Use Quick Menu] checkbox. This function is not available when the [Use Quick Menu] checkbox is selected.
Page 216 Setting the ScanSnap (for Mac OS Users) Select the profile you want to change from the [Profile] pop-up menu. Change scanning settings on each tab on the ScanSnap setup window. For details about each tab, refer to ScanSnap Manager Help. When you finish changing the settings for the selected profile, click the [Apply] button.
Page 217 Setting the ScanSnap (for Mac OS Users) Renaming Profiles From the ScanSnap Manager menu, select [Settings]. ⇒ The ScanSnap setup window appears. Clear the [Use Quick Menu] checkbox. This function is not available when the [Use Quick Menu] checkbox is selected.
Page 218 Setting the ScanSnap (for Mac OS Users) Select [Profile Management] from the [Profile] pop-up menu. You can also select [Profile Management] from the ScanSnap Manager menu to open the [ScanSnap Manager - Profile Management] window. ⇒ The [ScanSnap Manager - Profile Management] window appears. Select the profile you want to rename, click the [ ] button in the lower left corner of the window, and select [Rename].
Page 219 Setting the ScanSnap (for Mac OS Users) Type in a new name. ⇒ The selected profile is renamed. Click the [ ] button in the upper left corner of the window or press the [esc] key to close the [ScanSnap Manager - Profile Management] win- dow.
Page 220 Setting the ScanSnap (for Mac OS Users) Deleting Profiles From the ScanSnap Manager menu, select [Settings]. ⇒ The ScanSnap setup window appears. Clear the [Use Quick Menu] checkbox. This function is not available when the [Use Quick Menu] checkbox is selected.
Page 221 Setting the ScanSnap (for Mac OS Users) Select [Profile Management] from the [Profile] pop-up menu. You can also select [Profile Management] from the ScanSnap Manager menu to open the [ScanSnap Manager - Profile Management] window. ⇒ The [ScanSnap Manager - Profile Management] window appears.
Page 222 Setting the ScanSnap (for Mac OS Users) Select the profile you want to delete from the list, and then click the [ button. The [Standard] profile cannot be deleted. ⇒ The selected profile is deleted. Click the [ ] button in the upper left corner of the window or press the [esc] key to close the [ScanSnap Manager - Profile Management] win- dow.
Page 223: Automatic Linkage With Applications
Setting the ScanSnap (for Mac OS Users) ■ Automatic Linkage with Applications Cardiris automatically links with ScanSnap Manager upon startup. When you scan business cards by pressing the [Scan] button when Cardiris is active (when the menu is Cardiris), ScanSnap Manager automatically links with Cardiris, in which the scanned card image is displayed.
Page 224: Showing The Scan Progress Status
Setting the ScanSnap (for Mac OS Users) ■ Showing the Scan Progress Status When scanning starts, the [ScanSnap Manager - Image scanning and file saving] window appears on the computer screen. This window shows the current processing status, the number of pages of the file that have been saved, and overview of the current settings for scanning.
Page 225 Setting the ScanSnap (for Mac OS Users) Clear the [Show the scan progress status (recommended)] checkbox. Click the [ ] button in the upper left corner of the window or press the [esc] key to close the [ScanSnap Manager - Preferences] window. ⇒...
Page 226: About Actions
About Actions (for Mac OS Users) About Actions The ScanSnap has frequently-used functions at the ready as Actions to help you make effi- cient use of your time at your office. Actions are helpful when: • you want to share the scanned document files with other members. ⇒...
Page 227: Saving Data In The Specified Folder
About Actions (for Mac OS Users) ■ Saving Data in the Specified Folder This section describes how to save the scanned image data in a shared folder. By using this action, you can save the scanned image data in a networked folder to share information among group members.
Page 228 About Actions (for Mac OS Users) Using the Quick Menu Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 27) "Loading Documents" (page 29). Press the [Scan] button on the ScanSnap. ⇒...
Page 229 About Actions (for Mac OS Users) Check the scanned image in the [Scan to Folder] window. You can also change file names and destination folders and specify whether to state a path to a destination folder in an e-mail message to notify other members. For details about the [Scan to Folder] window, refer to ScanSnap Manager Help.
Page 230 About Actions (for Mac OS Users) Click the [Save] button. ⇒ The scanned image data is saved in a specified folder. ⇒ When you select the [State a path to a destination folder in an E-mail message] checkbox on the [Scan to Folder] window, an e-mail program starts, and an e-mail message is created with the path to the destination folder automatically stated.
Page 231 About Actions (for Mac OS Users) Without using the Quick Menu From the ScanSnap Manager menu, select [Settings]. ⇒ The ScanSnap setup window appears. In the [Application] pop-up menu on the [Application] tab, select [Scan to Folder]. • The profiles can also be set by selecting [Scan to Folder] from the [Profile] pop-up menu or the [Profile] menu.
Page 232 About Actions (for Mac OS Users) Click the [Apply] button in the ScanSnap setup window. Click the [ ] button in the upper left corner of the window or press the [esc] key to close the ScanSnap setup window. Even if the [Scan] button on the ScanSnap is pressed, the ScanSnap setup window closes.
Page 233 About Actions (for Mac OS Users) Click the [Save] button. ⇒ The scanned image data is saved in a specified folder. ⇒ When you select the [State a path to a destination folder in an E-mail message] checkbox on the [Scan to Folder] window, an e-mail program starts, and an e-mail message is created with the path to the destination folder stated.
Page 234: Sending Files By E-Mail
About Actions (for Mac OS Users) ■ Sending Files by E-Mail This section describes how to send scanned image data by e-mail. The e-mail program used for this action is the application specified in [Default email reader] in the [General] pane, which is displayed by starting up [Mail] and selecting the [Mail] menu → [Preferences].
Page 235 About Actions (for Mac OS Users) Using the Quick Menu Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 27) "Loading Documents" (page 29). Up to ten files can be sent by e-mail. Scanning multiple sheets of documents with the scanning settings shown below creates multiple files.
Page 236 About Actions (for Mac OS Users) Click the [Scan to E-mail] icon. ⇒ The [Scan to E-mail] window appears. When you have cleared the [Show preview] checkbox in Step 3., an e-mail program starts, and the files are attached to an e-mail message. Check the scanned image on the [Scan to E-mail] window.
Page 237 About Actions (for Mac OS Users) Click the [Attach to E-mail] button. ⇒ An e-mail program is started with the selected files being attached to an e-mail mes- sage. • When the Quick Menu is displayed, the ScanSnap does not perform a scan even if you press the [Scan] button, unless the [Scan to E-mail] window is closed.
Page 238 About Actions (for Mac OS Users) Without using the Quick Menu From the ScanSnap Manager menu, select [Settings]. ⇒ The ScanSnap setup window appears. In the [Application] pop-up menu on the [Application] tab, select [Scan to E-mail]. • The profiles can also be set by selecting [Scan to E-mail] from the [Profile] pop-up menu or the [Profile] menu.
Page 239 About Actions (for Mac OS Users) Change settings for the [Scan to E-mail] action (If you do not want to change settings, go to Step 4.). 1. Click the [Application Setting] button. ⇒ The [Scan to E-mail - Options] window appears. 2.
Page 240 About Actions (for Mac OS Users) Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 27) "Loading Documents" (page 29). Up to ten files can be sent by e-mail. Scanning multiple sheets of documents with the scanning settings shown below creates multiple files.
Page 241 About Actions (for Mac OS Users) Click the [Attach to E-mail] button. ⇒ An e-mail program is started with the selected files being attached to an e-mail mes- sage. • When the [Scan to E-mail] window is displayed, scanning cannot be performed with the ScanSnap.
Page 242: Using The Scansnap As A Copy Machine
About Actions (for Mac OS Users) ■ Using the ScanSnap as a Copy Machine This section describes how to print scanned image data with a printer. By printing scanned image data directly from the ScanSnap, you can use the ScanSnap as a copy machine.
Page 243 About Actions (for Mac OS Users) Using the Quick Menu Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 27) "Loading Documents" (page 29). Press the [Scan] button on the ScanSnap. ⇒...
Page 244 About Actions (for Mac OS Users) Click the [Scan to Print] icon. ⇒ The [Print] window appears. Configure print setup options in the [Print] window. You can select the printer to be used and specify the number of copies and size of the scanned image data to be printed.
Page 245 About Actions (for Mac OS Users) Without using the Quick Menu From the ScanSnap Manager menu, select [Settings]. ⇒ The ScanSnap setup window appears. In the [Application] pop-up menu on the [Application] tab, select [Scan to Print]. • The profiles can also be set by selecting [Scan to Print] from the [Profile] pop-up menu or the [Profile] menu.
Page 246 About Actions (for Mac OS Users) Change settings for the [Scan to Print] action (If you do not want to change settings, go to Step 4.). 1. Click the [Application Setting] button. ⇒ The [Scan to Print - Options] window appears. 2.
Page 247 About Actions (for Mac OS Users) Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 27) "Loading Documents" (page 29). Press the [Scan] button on the ScanSnap. ⇒ Scanning is started. ⇒...
Page 248: Converting Into Word/Excel Documents
About Actions (for Mac OS Users) ■ Converting into Word/Excel Documents This section describes how to convert the documents scanned with the ScanSnap into Word/ Excel files through ABBYY FineReader for ScanSnap, which is supplied with the ScanSnap. • ABBYY FineReader for ScanSnap must be installed in your computer in order to perform text-recognition.
Page 249 About Actions (for Mac OS Users) About the OCR (Optical Character Recognition) function of ABBYY FineReader for ScanSnap • ABBYY FineReader for ScanSnap is an application used exclusively with the ScanSnap. This program can text-recognize only PDF files that are created by using the ScanSnap. It cannot text-recognize PDF files created by using Adobe Acrobat or other applications.
Page 250 About Actions (for Mac OS Users) You can change the scanning settings applied during conversion to Word or Excel documents in the ABBYY FineReader for ScanSnap setup window. Select the [Applications] → [ABBYY FineReader for ScanSnap] → [FineReader for ScanSnap Preferences].
Page 251 About Actions (for Mac OS Users) Using the Quick Menu Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 27) "Loading Documents" (page 29). Press the [Scan] button on the ScanSnap. ⇒...
Page 252 About Actions (for Mac OS Users) Without using the Quick Menu From the ScanSnap Manager menu, select [Settings]. ⇒ The ScanSnap setup window appears. In the [Application] pop-up menu on the [Application] tab, select [Scan to Word] or [Scan to Excel]. •...
Page 253 About Actions (for Mac OS Users) Click the [ ] button in the upper left corner of the window or press the [esc] key to close the ScanSnap setup window. Even if the [Scan] button on the ScanSnap is pressed, the ScanSnap setup window closes.
Page 254: Scanning Business Cards
About Actions (for Mac OS Users) ■ Scanning Business Cards This section describes how to use scanned image data of business cards in Cardiris.
Page 255 About Actions (for Mac OS Users) Using the Quick Menu Load the business card into the ScanSnap. • Load the business card so that the front side of the two-sided business card faces the ADF paper chute (cover). • To scan multiple business cards, load business cards in a pile. •...
Page 256 About Actions (for Mac OS Users) Click the [Cardiris] icon. ⇒ The Cardiris window appears. • When the Quick Menu is displayed, scanning cannot be performed with the ScanSnap. Complete the interaction with Cardiris before scanning another document. • Do not move, delete, or rename the scanned image data in other applications while the Quick Menu is displayed.
Page 257 About Actions (for Mac OS Users) Without using the Quick Menu From the ScanSnap Manager menu, select [Settings]. ⇒ The ScanSnap setup window appears. In the [Application] pop-up menu on the [Application] tab, select [Cardiris]. It is recommended to select [Auto] or [Best] for [Image quality] in the [Scanning] tab in the ScanSnap setup window when you scan business cards.
Page 258 About Actions (for Mac OS Users) • You can also configure the profile by selecting [Cardiris] from the [Profile] pop-up menu or the Profile menu. • When you save the desired settings as profiles, they can be selected from the Profile menu next time you perform a scan.
Page 259 About Actions (for Mac OS Users) Check whether the scanned card image and text recognition result. [Card Style] button [Format] button Card image [Send] button Card toolbar Recognition result The current card image is displayed on the top-right. A list of already scanned business cards is displayed in the card toolbar. The recognition result is displayed under the card image.
Page 260 About Actions (for Mac OS Users) Using Cardiris and Address Book To register the recognized characters of a scanned business cards in the Address Book, per- form the following procedure. Do not exit Cardiris while setup or message windows are open. Click the [Format] button or select [Settings] →...
Page 261 About Actions (for Mac OS Users) Click the [Send] button or select [Process] → [Send] on the menu bar. ⇒ The Address Book window appears, and the recognized characters of all scanned business cards in the card toolbar are registered in the Address Book. On the menu bar, select [Cardiris] →...
Page 262: Saving Data In Iphoto
About Actions (for Mac OS Users) ■ Saving Data in iPhoto This section describes how to save scanned image data in iPhoto.
Page 263 About Actions (for Mac OS Users) Using the Quick Menu Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 27) "Loading Documents" (page 29). Press the [Scan] button on the ScanSnap. ⇒...
Page 264 About Actions (for Mac OS Users) Check the scanned image data.
Page 265 About Actions (for Mac OS Users) Without using the Quick Menu From the ScanSnap Manager menu, select [Settings]. ⇒ The ScanSnap setup window appears. In the [Application] pop-up menu on the [Application] tab, select [iPhoto]. • The profiles can also be set by selecting [iPhoto] from the [Profile] pop-up menu or the [Profile] menu.
Page 266 About Actions (for Mac OS Users) Click the [Apply] button in the ScanSnap setup window. Click the [ ] button in the upper left corner of the window or press the [esc] key to close the ScanSnap setup window. Even if the [Scan] button on the ScanSnap is pressed, the ScanSnap setup window closes.
Page 267: Using The Scansnap In Various Ways
Using the ScanSnap in Various Ways (for Mac OS Users) Using the ScanSnap in Various Ways This section describes a variety of ways you can use the ScanSnap. ■ Scanning Only One Side of a Document By default, pressing the [Scan] button starts scanning in Duplex mode. When you wish to scan in Simplex mode, change the settings by following the procedure below.
Page 268 Using the ScanSnap in Various Ways (for Mac OS Users) Click the [Apply] button in the ScanSnap setup window. Click the [ ] button in the upper left corner of the window or press the [esc] key to close the ScanSnap setup window. Load the document into the ScanSnap.
Page 269: Scanning Color Documents In Black And White Or Gray Mode
Using the ScanSnap in Various Ways (for Mac OS Users) ■ Scanning Color Documents in Black and White or Gray Mode By default, the ScanSnap automatically recognizes whether scanned documents are color, gray or black-and-white, and outputs color documents in color mode, gray documents in gray mode, and black-and-white documents in black-and-white mode.
Page 270 Using the ScanSnap in Various Ways (for Mac OS Users) Click the [Apply] button in the ScanSnap setup window. Click the [ ] button in the upper left corner of the window or press the [esc] key to close the ScanSnap setup window. Load the document into the ScanSnap.
Page 271: Removing Blank Pages From The Scanned Image Data
Using the ScanSnap in Various Ways (for Mac OS Users) ■ Removing Blank Pages from the Scanned Image Data The ScanSnap is able to recognize and remove blank pages automatically from the scanned image data. When you scan documents in Duplex mode, both sides of the documents are scanned regardless if the back is printed or not.
Page 272 Using the ScanSnap in Various Ways (for Mac OS Users) Click the [Option] button on the [Scanning] tab. ⇒ The [Read mode option] window appears. Select the [Allow automatic blank page removal] checkbox. Click the [OK] button to close the [Read mode option] window. Click the [Apply] button in the ScanSnap setup window.
Page 273 Using the ScanSnap in Various Ways (for Mac OS Users) Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 27) "Loading Documents" (page 29). Press the [Scan] button on the ScanSnap. ⇒...
Page 274: Correcting Skewed Character Strings
Using the ScanSnap in Various Ways (for Mac OS Users) ■ Correcting Skewed Character Strings The ScanSnap is able to detect skewed character strings on the document and correct the skew. This function is available when characters printed on the document are skewed. To correct skewed character strings, change the settings by following the procedure below.
Page 275 Using the ScanSnap in Various Ways (for Mac OS Users) Click the [Option] button on the [Scanning] tab. ⇒ The [Read mode option] window appears. Select the [Correct skewed character strings automatically] checkbox. Click the [OK] button to close the [Read mode option] window. Click the [Apply] button in the ScanSnap setup window.
Page 276 Using the ScanSnap in Various Ways (for Mac OS Users) Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 27) "Loading Documents" (page 29). Press the [Scan] button on the ScanSnap. ⇒...
Page 277: Correcting The Orientation Of Scanned Images
Using the ScanSnap in Various Ways (for Mac OS Users) ■ Correcting the Orientation of Scanned Images In an office environment, it is often the case that a single batch contains documents of differ- ent page orientations, even if the paper sizes are the same. For the case of double-sided documents in calendar style, the reverse sides are printed upside down.
Page 278 Using the ScanSnap in Various Ways (for Mac OS Users) Click the [Option] button on the [Scanning] tab. ⇒ The [Read mode option] window appears. Select the [Allow automatic image rotation] checkbox. Click the [OK] button to close the [Read mode option] window. Click the [Apply] button in the ScanSnap setup window.
Page 279 Using the ScanSnap in Various Ways (for Mac OS Users) Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 27) "Loading Documents" (page 29). Press the [Scan] button on the ScanSnap. ⇒...
Page 280: Scanning Documents Of Differing Widths Or Sizes At The Same Time
Using the ScanSnap in Various Ways (for Mac OS Users) ■ Scanning Documents of Differing Widths or Sizes at the Same Time The ScanSnap is able to scan documents of different widths or sizes in one batch. To scan documents of different widths or sizes in one batch, change the settings by following the procedure below.
Page 281 Using the ScanSnap in Various Ways (for Mac OS Users) Select a setting other than [Check Length] in [Multifeed Detection]. Scanning documents of different widths or sizes at the same time with [Check Length] selected, results in a scanning failure due to a multifeed error detection. Click the [Apply] button in the ScanSnap setup window.
Page 282 Using the ScanSnap in Various Ways (for Mac OS Users) 2. Place the document on the center of the ADF paper chute (cover). • Place all documents under the pick roller (center). Documents that are not under the pick roller cannot be fed. Width of the pick roller •...
Page 283 Using the ScanSnap in Various Ways (for Mac OS Users) Press the [Scan] button on the ScanSnap. ⇒ The size of all output image data conforms to the respective documents. If a document is scanned at an angle, an image may be output that does not match the document size.
Page 284: Scanning Documents Larger Than A4/Letter Size
Using the ScanSnap in Various Ways (for Mac OS Users) ■ Scanning Documents Larger Than A4/Letter Size The ScanSnap is able to scan documents larger than A4/Letter size, such as A3, Double Let- ter, and B4 sizes, using the Carrier Sheet. Fold the document in half, scan it in Duplex mode, and then merge both front and back images to make a double-page spread image data.
Page 285 Using the ScanSnap in Various Ways (for Mac OS Users) Select [Create facing pages in one image] in the [Mode] pop-up menu, and then click the [OK] button. For details about the Carrier Sheet settings, refer to the ScanSnap Manager Help. Select [Automatic detection] in the [Paper size] pop-up menu on the [Paper] tab.
Page 286 Using the ScanSnap in Various Ways (for Mac OS Users) Select [Duplex Scan (Double-sided)] in the [Scanning side] pop-up menu on the [Scanning] tab. Selecting [Simplex Scan (Single-sided)] results in the same output as selecting [Create front and back images separately]. Click the [Apply] button in the ScanSnap setup window.
Page 287 Using the ScanSnap in Various Ways (for Mac OS Users) 2. Open the Carrier Sheet and insert the document. Align the fold with the right edge of the Car- rier Sheet so that the document fits into the Carrier Sheet at the upper corner. 3.
Page 288 Using the ScanSnap in Various Ways (for Mac OS Users) Press the [Scan] button on the ScanSnap. ⇒ When a duplex scan is performed, image data on the front and back sides are merged into a double- page spread image. •...
Page 289: Scanning Photographs And Irregular-Shaped Documents
Using the ScanSnap in Various Ways (for Mac OS Users) ■ Scanning Photographs and Irregular-shaped Documents When you do not want to get scratches on a photograph, or want to scan an irregular-shaped document such as a clipping of an article that is difficult to scan as it is, you can use the Car- rier Sheet to scan with the ScanSnap.
Page 290 Using the ScanSnap in Various Ways (for Mac OS Users) Click the [Carrier Sheet Settings] button on the [Paper] tab. ⇒ The [Carrier Sheet Settings] window appears. Select [Create front and back images separately] in the [Mode] pop-up menu, and then click the [OK] button. For details about Carrier Sheet settings, refer to the ScanSnap Manager Help.
Page 291 Using the ScanSnap in Various Ways (for Mac OS Users) Select [Automatic detection] in the [Paper size] pop-up menu on the [Paper] tab. Click the [Apply] button in the ScanSnap setup window. Click the [ ] button in the upper left corner of the window or press the [esc] key to close the ScanSnap setup window.
Page 292 Using the ScanSnap in Various Ways (for Mac OS Users) Load the document into the ScanSnap. 1. Open the Carrier Sheet and insert the docu- ment. Neatly align the top of the document with the top of the Carrier Sheet. Center the material so that it is entirely con- tained in the Carrier Sheet.
Page 293 Using the ScanSnap in Various Ways (for Mac OS Users) Press the [Scan] button on the ScanSnap. ⇒ Scanning starts and the image data is output. • The image data scanned by using the [Scan] button is centered and output in the size specified in [Output image size].
Page 294: Scanning Long
Using the ScanSnap in Various Ways (for Mac OS Users) ■ Scanning Long Pages Up to 863-mm-long (34 inches) documents can be scanned. The following describes how to scan long pages. Load the document into the ScanSnap. For details about document types that can be loaded, refer to "Paper Sizes of Docu- ments to Be Scanned"...
Page 295 Using the ScanSnap in Various Ways (for Mac OS Users) Press the [Scan] button on the ScanSnap until it blinks blue for 3 sec- onds or longer. ⇒ Scanning is started. If the first sheet scanned is scanned a long page, and scanning is continued, subse- quent sheets will also be scanned as long pages.
Page 296: Saving Scanned Images In Multiple Pdf Files
Using the ScanSnap in Various Ways (for Mac OS Users) ■ Saving Scanned Images in Multiple PDF Files The ScanSnap is able to save scanned image data in multiple PDF files based on the selected number of pages. For example, you can scan a batch of slips, and save each slip as a PDF file.
Page 297 Using the ScanSnap in Various Ways (for Mac OS Users) Select [Generate one PDF file per (n) page(s)] and enter a number. One PDF file is created every time the number of pages specified here have been scanned. In Duplex mode, two pages (front/back) are created per document sheet. It is recommended that you clear [Allow automatic blank page removal] checkbox on the [Read mode option] window, which is displayed when you select the [Scanning] tab →...
Page 298: Creating Searchable Pdf Files
Using the ScanSnap in Various Ways (for Mac OS Users) ■ Creating Searchable PDF Files The ScanSnap is able to text-recognize the scanned image data automatically and create a searchable PDF file. To create searchable PDF files, change the settings by following the procedure below. From the ScanSnap Manager menu, select [Settings].
Page 299 Using the ScanSnap in Various Ways (for Mac OS Users) Select the [Convert to Searchable PDF] checkbox. ⇒ The following message appears: ⇒ Click the [OK] button to close the window. • Language Select the language. English, French, German, Italian, Spanish, Russian, and Portu- guese can be selected.
Page 300 Using the ScanSnap in Various Ways (for Mac OS Users) Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 27) "Loading Documents" (page 29). Press the [Scan] button on the ScanSnap. ⇒...
Page 301: Automatically Setting Keywords To Pdf Files
Using the ScanSnap in Various Ways (for Mac OS Users) ■ Automatically Setting Keywords to PDF Files Character strings such as those in titles in black-and-white documents can be set as keywords and used for a PDF file search. Mark a character string to be set as a keyword with a water-based highlight pen so that the character string is completely covered.
Page 302 Using the ScanSnap in Various Ways (for Mac OS Users) • Mark a character string to be set as a keyword so that the entire string is covered. Mark sections so that the entire section is the same color. Bad example 1 Bad example 2 Good example (entire section is...
Page 303 Using the ScanSnap in Various Ways (for Mac OS Users) To automatically set keywords to PDF files, change the settings by following the procedure below. From the ScanSnap Manager menu, select [Settings]. ⇒ The ScanSnap setup window appears. In the [File format] pop-up menu on the [File option] tab, select [PDF(*.pdf)].
Page 304 Using the ScanSnap in Various Ways (for Mac OS Users) Select the [Set the marked text as a keyword for the PDF file] checkbox. • Target marked sections Select [First marked section] to recognize only the first marked section, and select [All marked sections] for text-recognize all marked sections.
Page 305 Using the ScanSnap in Various Ways (for Mac OS Users) Click the [Apply] button in the ScanSnap setup window. Click the [ ] button in the upper left corner of the window or press the [esc] key to close the ScanSnap setup window. Load the document into the ScanSnap.
Page 306: Troubleshooting
Troubleshooting This chapter describes how to remove jammed documents and resolve other problems. Clearing Document Jams ..........307 Troubleshooting for Multifeed .
Page 307: Clearing Document Jams
Clearing Document Jams Clearing Document Jams If a paper jam occurs during scanning, follow the procedure below to remove the jammed doc- ument. CAUTION • Open the ADF top section and remove the jammed document smoothly. • Be careful not to touch any sharp edges when removing the jammed document. •...
Page 308 Clearing Document Jams Remove the jammed document. Close the ADF top section. ADF paper chute (cover) ADF top section ⇒ You should hear the ADF top section click when it returns to its original position. Make sure that the ADF top section is completely closed. Otherwise, paper jams or other feeding errors may occur.
Page 309: Troubleshooting For Multifeed
Troubleshooting for Multifeed Troubleshooting for Multifeed The ScanSnap can detect multifeed with an ultrasonic sensor. Multifeed is an error that occurs when two or more sheets are fed into the ScanSnap simultaneously. When a multifeed error occurs while sheets are scanned, part of the scanned image data may be lost when saved.
Page 310 Troubleshooting for Multifeed • A multifeed cannot be detected during scanning with the Carrier Sheet or long page scan- ning. • Multifeed may be detected for envelopes or documents attached with stamps, sticky notes or photographs, or already folded/doubled documents. When scanning such documents, it is recommended to set [Multifeed Detection] to [None] on the [Paper] tab of the ScanSnap setup dialog box/window.
Page 311: When A Multifeed Is Detected
Troubleshooting for Multifeed ■ When a Multifeed Is Detected When a multifeed is detected during scanning, scanning operation is paused and the multi- feed detection window appears. The following describes the multifeed detection window operation procedure. Check that the front and back images are scanned in the same way as the original document.
Page 312 Troubleshooting for Multifeed • Thumbnails displayed on the multifeed detection window appear without applying the specified scanning settings, such as color mode or blank page removal. Scanning set- tings are applied when the image data is saved. For example, even if the black-and-white scanning setting is set for a color document, the thumbnail will be displayed in color.
Page 313 Troubleshooting for Multifeed Select what to do with the thumbnails. • If documents are scanned in the order of the original document Select [Keep], and then click the [Continue Scanning] button or press the [Scan] button on the ScanSnap. For envelopes or documents attached with stamps, sticky notes or photographs, or already folded/doubled documents, select [Keep] and the click the [Continue Scanning] button.
Page 314 Troubleshooting for Multifeed • If documents are not scanned in the order of the original document 1. Open the ADF top section, remove the documents (1) and realign the edges of the sheets. 2. Remove documents to be re- scanned (2) (normally two sheets or more) from the stacker, and reload in the ADF paper chute (cover) with- out changing the direction in which...
Page 315 Troubleshooting for Multifeed 4. Select [Discard], and click the [Continue Scanning] button, or the [Scan] button on the ScanSnap.
Page 316 Troubleshooting for Multifeed ⇒ Scanning is started. When scanning is complete, the image data is saved. • If it is not necessary to continue scanning, press the [Quit] button, and select [No] on the message dialog box/window that appears. • To quit scanning and delete the image data, press the [Quit] button, and select [Yes] on the following dialog box/window that appears.
Page 317: Troubleshooting Checklist
Before you call a repair service, perform simple troubleshooting steps in the table below. If performing these troubleshooting steps does not resolve your problem, contact your FUJITSU scanner dealer or an authorized FUJITSU scanner service provider. Symptom Check This Item...
Page 318 Troubleshooting Checklist Symptom Check This Item Resolution Scanning does not Is ScanSnap Manager supplied Install ScanSnap Manager. start. with your ScanSnap installed in For details about how to install the software, your computer? refer to "Getting Started". Does the [Scan] button blink Disconnect and then re-connect the power continuously? cable.
Page 319 Troubleshooting Checklist Symptom Check This Item Resolution Scanning does not Is ScanSnap Manager running Do the following: start. properly? 1. Update the ScanSnap Manager driver. Select the [Start] menu → [Control Panel] If ScanSnap Manager is not → [System and Maintenance] → [Device running properly, the Manager].
Page 320 Troubleshooting Checklist Symptom Check This Item Resolution The following Is the ScanSnap being used by After the other user has finished scanning, message appears. another user? restart ScanSnap Manager. Has the ScanSnap been turned Wait at least 5 seconds, and turn the ScanSnap is being on/off or the cables been ScanSnap on/off or connect/disconnect the...
Page 321 Troubleshooting Checklist Symptom Check This Item Resolution The scanning speed Does your computer meet the Confirm the system requirements. is very slow. recommended system For details about the system requirements, requirements? refer to "System Requirements" (page 21). Scanning speed will be slower whenever the recommended CPU and memory requirements are not met.
Page 322 Troubleshooting Checklist Symptom Check This Item Resolution Multifeed errors occur Is the pad assy dirty? Clean the pad assy. frequently. For details about how to clean the pad assy, refer to "Cleaning the Inside of the Note: ScanSnap" (page 333). "Multifeed"...
Page 323 Troubleshooting Checklist Symptom Check This Item Resolution Paper is not fed. It Is the pick roller dirty? Clean the pick roller. stops midway. For details about how to clean the pick roller, refer to "Cleaning the Inside of the ScanSnap" (page 333).
Page 324 Troubleshooting Checklist Symptom Check This Item Resolution Images on the back Is the [Setting for text only Select the [Setting for text only document] of pages, which are document] check box cleared in check box. printed-through, are [Option] on the [Scanning] tab overlaid on the of the ScanSnap setup dialog scanned image when...
Page 325 Troubleshooting Checklist Symptom Check This Item Resolution A profile cannot be Are you using Quick Menu for To create a profile with the settings you want created with currently scanning? to use, clear [Use Quick Menu] check box in configured settings. While the Quick Menu is used, the ScanSnap setup dialog box/window.
Page 326 Troubleshooting Checklist Symptom Check This Item Resolution • A part of the scanned With [Automatic detection] Neatly align the edges of paper sheets image data is lost/ being selected in the [Paper with the side guide. Slant lines are size] drop-down list, was the For details about how to load the docu- ment into the ScanSnap, refer to "Loading...
Page 327 Troubleshooting Checklist Symptom Check This Item Resolution Saved files of Is a folder specified as the Check the location of the image saving scanned image data image saving folder on another folder, and then delete corrupted files, if any. cannot be opened computer or a hard disk on the After that, retry scanning.
Page 328 Troubleshooting Checklist Symptom Check This Item Resolution For S1500 only Do the language of the scanned document and the recognition From [Start] menu [ABBYY FineReader for The text recognition language set in ABBYY ScanSnap (TM) 4.1] [ABBYY FineReader accuracy decreases FineReader for ScanSnap for ScanSnap (TM) 4.1], select [General significantly when...
Page 329 [ScanSnap Manager - Version Information] window, click the [Detail] button to open the [ScanSnap Manager - Scanner and driver information] window. Check [USB type] under [Scanner Information]. Please visit our website for your reference. Other useful information will be posted on the FAQ corner at the following website: http://scansnap.fujitsu.com/...
Page 330: Daily Care
Daily Care This chapter describes how to clean the ScanSnap. WARNING • Before you clean the ScanSnap, turn off the ScanSnap and disconnect the power cable from the AC outlet. Not doing so may cause a fire or electric shock. •...
Page 331: Cleaning Materials
*2 : Pre-moistened with Cleaner F1, cleaning wipes are used instead of moistened cloths. *3 : Any lint-free cloth can be used. To obtain these materials, contact your FUJITSU dealer or an authorized FUJITSU scanner service provider.
Page 332: Cleaning The Scansnap Exterior
Cleaning the ScanSnap Exterior Cleaning the ScanSnap Exterior Clean the ScanSnap exterior and the stacker with a dry cloth or cloth moistened with a small amount of Cleaner F1 or any neutral detergent. • Never use paint thinner or other organic solvents. •...
Page 333: Cleaning The Inside Of The Scansnap
Cleaning the Inside of the ScanSnap Cleaning the Inside of the ScanSnap Clean inside of the ScanSnap with a cloth moistened with Cleaner F1. In an alternating succession of scanning documents, the accumulated paper-powder and dust inside the ScanSnap causes a scanner error. As a guideline, clean the inside of the ScanSnap every 1,000 scans.
Page 334 Cleaning the Inside of the ScanSnap Clean the following locations with a cloth moistened with Cleaner F1. Idler rollers (× 4) Ultrasonic sensor Eject rollers (× 2) Pad assy Pick spring (metal part) Feed rollers *Gray part (× 2) Pick roller Ultrasonic sensor (including the one on the ADF top section)
Page 335 Cleaning the Inside of the ScanSnap Turn on the ScanSnap before cleaning the following locations, and clean the following rollers while rotating them. • Feed rollers (× 2) Clean lightly taking care not to roughen the surface of the rollers. Take particular care in cleaning the rollers since debris left on the roller adversely affects the feed performance.
Page 336: Cleaning Carrier Sheet
Cleaning Carrier Sheet Cleaning Carrier Sheet If the Carrier Sheet is used extensively, dirt and dust may stick onto the surface or the interior and cause scanning errors. Clean it regularly to avoid errors. Cleaning method Use dry, soft cloth, or soft cloth slightly moistened with Cleaner F1 or mild detergent to lightly clean off the dirt and dust from the surface and the interior of the Carrier Sheet.
Page 337: Consumables
Consumables This chapter describes how to replace consumables. WARNING • Before you replace the consumables, turn off the ScanSnap and disconnect the power cable from the AC outlet. Not doing so may cause a fire or electric shock. • To avoid injuries, do not place internal parts such as pad assy and pick roller in an area where small children may be able to reach them.
Page 338: Part Numbers And Replacement Cycle Of Consumables
These replacement cycles are rough guidelines for the case of using A4/Letter wood-free paper 80 g/m (20 lb). So it may differ according to the paper being used. To obtain these parts, contact your FUJITSU dealer or an authorized FUJITSU scanner ser- vice provider.
Page 339 Part Numbers and Replacement Cycle of Consumables By the following procedure, you can check how many sheets have been scanned using the consumables. Select [Check consumable supplies] from the Right-Click Menu. ⇒ The [ScanSnap Manager - Check consumable status] dialog box appears. Check how many times consumables have been used.
Page 340 Part Numbers and Replacement Cycle of Consumables Select [Check consumable supplies] from the ScanSnap Manager menu. ⇒ The [ScanSnap Manager - Check consumable status] window appears. Check how many times consumables have been used. ⇒ Replace consumables referring to [Target value to change supplies] as a rough guideline.
Page 341: Replacing The Pad Assy
Replacing the Pad Assy Replacing the Pad Assy Replace the pad assy following the procedure below. Remove the documents on the ADF paper chute (cover). Pull the ADF release catch to open the ADF top section. ADF paper chute (cover) ADF top section ADF release catch Remove the pad assy.
Page 342 Replacing the Pad Assy Attach the new pad assy. ADF top section Pad assy Make sure that the pad assy is completely attached. Otherwise, document jams or other feeding errors may occur. Close the ADF top section. ADF paper chute (cover) ADF top section ⇒...
Page 343 Replacing the Pad Assy Reset the consumable use count. 1. Select [Check consumable supplies] from the Right-Click Menu. ⇒ The [ScanSnap Manager - Check consumable status] dialog box appears. 2. Click the [Reset] button for the [PAD ASSY Count]. ⇒ The confirmation message appears. ⇒...
Page 344 Replacing the Pad Assy 1. Select [Check consumable supplies] from the ScanSnap Manager menu. ⇒ The [ScanSnap Manager - Check consumable status] window appears. 2. Click the [Reset] button for the [PAD ASSY Count]. ⇒ The confirmation message appears. ⇒ Click the [Yes] button to reset the [PAD ASSY Count] to "0".
Page 345: Replacing The Pick Roller
Replacing the Pick Roller Replacing the Pick Roller Replace the pick roller by first removing the pick roller from the ScanSnap. Pick roller Shaft Replace the pick roller following the procedure below. Remove the documents on the ADF paper chute (cover). Pull the ADF release catch to open the ADF top section.
Page 346 Replacing the Pick Roller Adjust the side guide to the "A5" size. Remove the sheet guide. Hold the pickup tabs on the sheet guide between the thumb and index finger, and then pull up the sheet guide to remove. Pickup tab Pickup tab Sheet guide...
Page 347 Replacing the Pick Roller Rotate the pick roller bushing (left). Pick roller Bushing Shaft Remove the pick roller with its shaft. Slightly pull up the left part of the pick roller shaft (about 5 mm), move it towards the left side, and then raise it to remove from the ScanSnap.
Page 348 Replacing the Pick Roller Remove the pick roller from its shaft. ⇒ Pull out the shaft from the pick roller while lifting up its tab. Pickup tab Shaft Pick roller If you push up the pick roller tab using your fingernail, your fingernail may be hurt or get chipped.
Page 349 Replacing the Pick Roller Install the pick roller with its shaft to the ScanSnap. Insert the right end of the shaft to the bushing (right), and set the shaft to the slot while lowering it. Pick roller Shaft Secure the bushing (left) by rotating it in the direction of the arrow. Pick roller Bushing Shaft...
Page 350 Replacing the Pick Roller Attach the sheet guide to the ScanSnap. Hold the pickup tabs on the sheet guide between the thumb and index finger, and then attach the sheet guide to the ScanSnap. Pickup tab Pickup tab Sheet guide ⇒...
Page 351 Replacing the Pick Roller Reset the consumable use count. 1. Select [Check consumable supplies] from the Right-Click Menu. ⇒ The [ScanSnap Manager - Check consumable status] dialog box appears. 2. Click the [Reset] button for the [PICK ROLLER Count]. ⇒ The confirmation message appears.
Page 352 Replacing the Pick Roller 1. Select [Check consumable supplies] from the ScanSnap Manager menu. ⇒ The [ScanSnap Manager - Check consumable status] window appears. 2. Click the [Reset] button for the [PICK ROLLER Count]. ⇒ The confirmation message appears. ⇒ Click the [Yes] button to reset the [PICK ROLLER Count] to "0".
Page 353: Purchasing The Carrier Sheet
If scratches and dirt are conspicuous, replace the Carrier Sheet accordingly. The description of the Carrier Sheet and its part number are as follows: Description Quantity ScanSnap Carrier Sheet 5 pcs PA03360-0013 To obtain this parts, contact your FUJITSU dealer or an authorized FUJITSU scanner service provider.
Page 354: Appendix
Appendix This appendix describes how to update ScanSnap Manager, how to uninstall software, setting items, and ScanSnap installation conditions. Updating ScanSnap Manager ......... . . 355 Uninstalling the Software.
Page 355: Updating Scansnap Manager
Updating ScanSnap Manager Updating ScanSnap Manager In an effort to improve the usability and functionality of ScanSnap Manager, software updates are released regularly. This section describes how to update ScanSnap Manager. ■ Updating on a Windows OS ScanSnap Manager can check whether the latest update pack is available and update the software when you select [Help] →...
Page 356 Updating ScanSnap Manager If the latest version of the software is already installed, the message below appears. Click the [OK] button to close the message. Click the [Yes] button. ⇒ The update pack is downloaded, and a confirmation message to start installation appears.
Page 357: Updating On A Mac Os
Updating ScanSnap Manager ■ Updating on a Mac OS ScanSnap Manager can check whether the latest update pack is available and update the software when you select [Help] → [Online Update] from the ScanSnap Manager menu. • You can also update by selecting - [Help] [Online Update] from the menu bar.
Page 358 Updating ScanSnap Manager Click the [Yes] button. ⇒ The update pack is downloaded, and a confirmation message to start installation appears. Exit ScanSnap Manager. (Select [Quit] from the ScanSnap Manager Menu.) Click the [Install] button. When you click the [Information] button, the browser opens and information about the lat- est update for ScanSnap Manager appears.
Page 359: Uninstalling The Software
Uninstalling the Software Uninstalling the Software This section describes how to uninstall software supplied with the ScanSnap. ■ Uninstalling on a Windows OS Follow the procedure below to uninstall software (ScanSnap Manager, ScanSnap Organizer, CardMinder, ABBYY FineReader for ScanSnap, and Scan to Microsoft SharePoint) supplied with the ScanSnap S1500.
Page 360 Uninstalling the Software Click the [Yes] button. ⇒ This executes the uninstallation. Screen displays may vary slightly depending on the operating system of your computer. Follow the on-screen instructions of the operating system. Example: • [Change/Remove] button For Windows XP: [Add or Remove Programs] For Windows 2000: [Add/Remove Programs] •...
Page 361: Uninstalling On A Mac Os
Uninstalling the Software ■ Uninstalling on a Mac OS Follow the procedure below to uninstall software supplied with the ScanSnap S1500M (ScanSnap Manager, ABBYY FineReader for ScanSnap, and Cardiris). When uninstalling ScanSnap Manager Start your computer. Exit ScanSnap Manager if it is running. (Select [Quit] from the ScanSnap Manager menu.) If the [ScanSnap Manager] icon still remains on the Dock, drag the...
Page 362 Uninstalling the Software In a multi-user environment, every user must perform Steps 2 to 10. Log in with an account that has admin rights. With Finder, select [Applications] → [ScanSnap], and drag the [ScanSnap] folder into the Trash. With Finder, select [volume_name] → [Library] → [Receipts], and drag [ScanSnap Manager.pkg] into the Trash.
Page 363 Uninstalling the Software When uninstalling Cardiris Start your computer, and log in with an account that has admin rights. Exit Cardiris if it is running. (Select [Quit] from the Cardiris menu.) Insert the Setup DVD-ROM into the DVD-ROM drive. ⇒ The [ScanSnap] window appears.
Page 364 Uninstalling the Software Close the [ScanSnap] window. With Finder, select [volume_name] → [Library] → [Receipts], and drag [Cardiris.pkg] into the Trash. Skip this step in Mac OS X v10.6. Empty the Trash. ⇒ Cardiris is uninstalled. Remove the Setup DVD-ROM from the DVD-ROM drive.
Page 365: Setting Items With/Without Quick Menu
Setting Items With/Without Quick Menu Setting Items With/Without Quick Menu Setting items that you can configure in the ScanSnap setup dialog box/window differ accord- ing to whether you are using the Quick Menu. You can select whether or not to use the Quick Menu according to your preferences.
Page 366 Setting Items With/Without Quick Menu Setting Items With/Without Quick Menu Using the Quick Without using the Setting Items Menu Quick Menu Applica- tion Cardiris (*2) iPhoto Save Image saving folder File name format Rename file after scanning Scan- Image quality ning Auto Normal (Color/Gray: 150 dpi, B&W: 300 dpi)
Page 367 Setting Items With/Without Quick Menu Setting Items With/Without Quick Menu Using the Quick Without using the Setting Items Menu Quick Menu File Language option Target pages First page All pages Option Multipage PDF (whole batch in one PDF) Generate one PDF file per (n) page(s) Set a password for PDF file Paper Paper size...
Page 368: Installation Specifications
Installation Specifications Installation Specifications The following table summarizes the installation specifications of the ScanSnap. Item Specifications Dimensions Minimum: 292 × 159 × 158 mm (Width × Depth × Height) (approx. 11.5 × 6.3 × 6.2 [in]) Maximum: 292 × 475 × 286 mm (approx.
Page 369: About Maintenance
About Maintenance Contact your FUJITSU scanner dealer or an authorized FUJITSU scanner service provider for repairs to this product. Do not perform repairs on this scanner.
Page 370: Index
Index Cleaning Wipe ........331 clearing document jams ......307 ABBYY FineReader for ScanSnap color high compression ......158 Mac OS ..........47 consumables ......... 338 Windows ..........36 copy actions Mac OS ..........242 Mac OS ........... 226 Windows .......... 111 Windows ..........
Page 371 Index PICK ROLLER ........338 power connector ........20 how to perform a scan print Mac OS ........... 197 Mac OS ..........242 Windows ..........57 Windows .......... 111 profile Mac OS ..........211 installing Windows ..........71 for S1500 ........... 36 profile menu ...........
Page 372 Index scan rear view ..........20 Mac OS ........199, 204 status ..........19 Windows ........59, 64 turning on/off ........26 [Scan] button ........... 19 ScanSnap Manager ......36, 47 Scan to CardMinder ......134 Mac OS ..........194 Scan to E-mail Windows ..........
Page 373 Index system requirements Mac OS ..........24 Windows ..........21 tape seal ..........20 turning on/off ScanSnap .......... 26 uninstalling Mac OS ........... 361 Windows .......... 359 updating Mac OS ........... 357 Windows .......... 355 USB connector ........20 ventilation ports ........20...
Page 374 ScanSnap S1500/S1500M Operator’s Guide P3PC-2432-02ENZ0 Issue date December 2009 Issued by PFU LIMITED The contents of this manual are subject to change without notice. PFU LIMITED assumes no liability for incidental or consequential damages arising from the use of this Product, and any claims by a third party. Copying of the contents of this manual, in whole or in part, as well as the scanner applications is prohibited under the copyright law.

This manual is also suitable for:

Scansnap s1500 Scansnap s1500m

Fujitsu PA03586-B205 Operator's Manual

Introduction

About this Manual

Scansnap Overview

Features of the Scansnap

Names and Functions of Components

System Requirements

Turning the Scansnap On/Off

Paper Sizes of Documents to be Scanned

Loading Documents

Basic Flow of Operations

Installing the Software

For S1500

For S1500M

Using the Scansnap (for Windows Users)

Scansnap Manager Icon and Operations

How to Perform a Scan

Setting the Scansnap

About Actions

Using the Scansnap in Various Ways

Using the Scansnap (for Mac os Users)

Scansnap Manager Icon and Operations

How to Perform a Scan

Setting the Scansnap

About Actions

Using the Scansnap in Various Ways

Troubleshooting

Clearing Document Jams

Troubleshooting for Multifeed

Troubleshooting Checklist

Daily Care

Cleaning Materials

Cleaning the Scansnap Exterior

Cleaning the Inside of the Scansnap

Cleaning Carrier Sheet

Consumables

Part Numbers and Replacement Cycle of Consumables

Replacing the Pad Assy

Replacing the Pick Roller

Purchasing the Carrier Sheet

Appendix

Updating Scansnap Manager

Uninstalling the Software

Setting Items With/Without Quick Menu

Quick Links

Troubleshooting

Related Manuals for Fujitsu PA03586-B205

Summary of Contents for Fujitsu PA03586-B205